Title
Auditor-Controller recommending the Board:
1) Approve and adopt the revised department-specific classification of Accounting Systems Administrator; and
2) Adopt and authorize the Chair to sign Resolution 038-2024 to approve the addition of 1.0 full time equivalent Accounting Systems Administrator allocation in the Auditor-Controller's Office.
FUNDING: General Fund, various state and federal funding.
Body
DISCUSSION / BACKGROUND
The Auditor-Controller’s Office has an immediate need for an Accounting Systems Administrator to enhance and support the use of various Microsoft Access databases. The currently used version of Access (v.2019) is approaching end-of-life, so a foreseeable conversion, project development, and overall support of Access databases will be required by the Auditor-Controller’s Office. Access development and possible conversion will be the initial expectation of this position, followed by continued maintenance, troubleshooting, and enhancements.
In Fiscal Year 2020-2021, the County created an ERP support division that included new ERP Analyst classifications. Allocations for these positions were provided to the CAO’s Office, Information Technologies, and the Auditor’s Office. The requirements for the continued support of FENIX, the County’s timekeeping system - Kronos - and other county-wide programs continue to expand due to additional conversions, persistent software problems, and general maintenance. This position would act as a lead to the ERP team to provide project management and high-level technical assistance to the Auditor’s Office, and system support to departments.
The continuous and immediate needs of system security updates for Auditor-Controller staff requires support of a dedicated system administrator. System updates are complex and should be managed with regular audits to maintain the integrity of the system. The financial system’s problems often require immediate attention. Having a dedicated administrator in the...
Click here for full text