Title
Clerk of the Board and Chief Administrative Office recommending the Board:
1) Provide direction to staff to select the Board of Supervisors 2025 Regular Meeting Calendar Option 1 (Attachment C) or Option 2 (Attachment D) to be included as Exhibit A on Resolution 193-2024;
2) Adopt and authorize the Chair to sign Resolution 193-2024 establishing the 2025 regular meeting calendar of the Board of Supervisors; and
3) Receive and file the Fiscal Year 2025-26 Master Budget Calendar.
FUNDING: N/A
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DISCUSSION / BACKGROUND
The Board adopts its annual meeting calendar in the Fall of each year to allow sufficient time for other committees and commissions, on which Board members serve, to adopt their respective calendars.
This year the Board is being presented two options for the 2025 regular meeting calendar of the Board of Supervisors. Option 1 has one meeting in South Lake Tahoe on July 29, 2025 and Option 2 has two meetings in South Lake Tahoe on May 13 and September 30, 2025. Besides those minor variations with regards to the meetings held in South Lake Tahoe the calendars are identical.
The recommended calendar proposes regular Board meetings continue with the successful 2018 model averaging three meetings per month.
Resolution 048-2019 set 9:00 A.M. as the begin time for all remaining regular meetings of the Board of Supervisors for 2019, thereby amending Resolution 230-2018. The recommended calendar proposes to continue the begin time for all regular meetings of the Board of Supervisors at 9:00 A.M.
The proposed calendar adjusts for the annual meeting of Cap to Cap from May 3rd through May 7th and the California State Association of Counties on December 1st through December 5th, which is typically attended by one or more members of the Board.
The Master Budget Calendar guides the timeline for the development of the Recommended and Adopted Budgets, as well as the close-out of the prior year. In recent years, the Chief Administrative Office has included additional meetings to ensure adequate and timely communication of budget requests and major policy and funding issues to and between County Departments, the Chief Administrative Office, and the Board of Supervisors. These meetings are scheduled again for FY 2025-26 budget development process, as highlighted below:
Department Presentations to the Board
Each County department has annually presented a high-level overview of their programs, program outcomes, service levels, budget, and upcoming policy issues to the Board early in the calendar year. These meetings are scheduled for the second half of the regular meetings of the Board of Supervisors on January 28, 2025 and February 4, 2025, and during a special meeting of the Board of Supervisors the following day, February 5, 2025.
Special Meeting for Board Direction on the Recommended Budget
A special meeting of the Board of Supervisors is held to discuss the progress on the development of the Recommended Budget and seek further guidance, as necessary, on Board priorities for funding, including the use of discretionary Transient Occupancy Tax. This meeting is proposed for April 23, 2025, subject to the Board's approval of the 2025 meeting calendar referenced above.
Publication and Approval
It is anticipated that the Recommended Budget will be publicly available on or before May 31, 2025. The Recommended Budget is required to be made available to the public at least 10 days prior to the Budget Hearing, which is proposed for June 11, 2025. The Recommended Budget is required by statute to be approved on or before June 30th of each year.
It will still be necessary for staff to bring year-end fund balance adjustments to the Board for consideration and approval in September, following the close of the FY 2024-25 financial records. These adjustments, along with any other necessary changes, comprise the "Adopted Budget", which must be adopted by October 2nd, per statue.
ALTERNATIVES
The Board may modify the proposed calendar and/or meeting start times and may direct staff to take other action.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
All County Departments.
FINANCIAL IMPACT
There is no financial impact associated with this item.
CLERK OF THE BOARD FOLLOW UP ACTIONS
The Clerk will obtain the Chair's signature on the Resolution, notify all Departments of the new calendar, and post the same to the Board of Supervisors webpage.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Kim Dawson, Clerk of the Board of Supervisors
Emma Owens, Principal Management Analyst