Title
Chief Administrative Office, Procurement and Contracts Division, is recommending the Board:
1) Dispense with competitive bidding in accordance with County Ordinance Section 3.12.160 (g); and
2) Authorize the Purchasing Agent to execute Agreement for Services #431-S1211 with EPIC Aviation, Inc. doing business as Air BP Aviation Services of Salem Oregon, for a one year term in an amount not to exceed $350,000.00, upon County Counsel and Risk Management review and approval.
FUNDING: Placerville and Georgetown Airports Enterprise Funds.
Body
BUDGET SUMMARY:
Total Estimated Cost $350,000.00
Funding
Budgeted $350,000.00
New Funding $
Savings $
Other $
Total Funding Available $350,000.00
Change To Net County Cost $
Fiscal Impact/Change to Net County Cost: No Change in Net County Costs
Reason for Recommendation: On January 8, 2008, item #29 the Board of Supervisors awarded bid #08-405-070 to EPIC Aviation, LLC doing business as Air BP Aviation Services and authorized the Chairman to sign an agreement for aviation fuel and related services. On February 8, 2011, item #13, the Board of Supervisors authorized a one year extension to the original agreement for a term to expire February 11, 2012.
Prior to the expiration of the then current contract, at the request of the Department of Transportation, the Procurement and Contracts Division requested proposals for aviation fuel and related services (RFP #12-405-035). The sole respondent to the subject RFP was World Fuel Services of Ontario, California. During the evaluation of the proposal response, the Department of Transportation determined that World Fuel Services is unable to meet the County’s requirement for minimum orders of 6,000 100 LL Avgas and 4,000 Jet A fuel which was included as a requirement in the Request for Proposals. The minimum order World Fuel will accept is 8,000 100 LL Avgas and 7,600 Jet A fuel. The El Dor...
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