County of El Dorado - File #: 06-1020

• File #: 06-1020
• Version: 3
• Type: Agenda Item
• Status: Approved
• File created: 6/20/2006
• In control: Board of Supervisors
• On agenda: 7/17/2012
• Final action: 7/17/2012
• Title: Probation Department recommending the Board authorized the Chair to sign Amendment II to Agreement No. 713-S0611 with AutoMon, LLC extending the term two additional years through July 23, 2014, and increasing the contract by $125,000 (two years of Maintenance and Escrow fees, plus $40,000 to be used for customization/subscription fees on an as-requested basis) for a not to exceed total of $475,966.73; AutoMon, LLC licenses and maintains the Probation Department’s case management software. FUNDING: Special Revenue Fund and General Fund.
• Related files: 15-0682, 20-0793, 23-0600, 20-0583

Date	Ver.	Action By	Action	Result
10/1/2013	2	Board of Supervisors	Approved	Pass
7/17/2012	3	Board of Supervisors	Approved	Pass
6/27/2006	1	Board of Supervisors	Approved

Title
Probation Department recommending the Board authorized the Chair to sign Amendment II to Agreement No. 713-S0611 with AutoMon, LLC extending the term two additional years through July 23, 2014, and increasing the contract by $125,000 (two years of Maintenance and Escrow fees, plus $40,000 to be used for customization/subscription fees on an as-requested basis) for a not to exceed total of $475,966.73; AutoMon, LLC licenses and maintains the Probation Department’s case management software.

FUNDING: Special Revenue Fund and General Fund.
Body
BUDGET SUMMARY: FY 2012-13 Budget
Total Estimated Cost $124,726

Funding
Budgeted $124,726
New Funding
Savings
Total Funding Available $124,726
Change To Net County Cost $0.00



Fiscal Impact/Change to Net County Cost:
No fiscal impact or change to Net County Cost as these anticipated services, maintenance and escrow fees are included in Probation’s 2012-13 approved budget.

Background:
The Board of Supervisors approved Agreement #675-S0611, item No. 28, on June 27, 2006, for Probation to engage contractor for AutoMon's proprietary case management system called Caseload Explorer for the Probation Department, which included modules for adult supervision, juvenile supervision, juvenile detention facilities, and fiscal; the agreement also included license, installation, maintenance, escrow, training, customization, and system upgrades. The original agreement was approved by County Counsel, Information Technology, Procurement and Contracts, Risk Management, and the Board of Supervis...