Title
Department of Transportation recommending the Board authorize the acquisition of two vehicles (fixed assets) prior to the adoption of the Fiscal Year 2012-2013 budget.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $60,948
Budgeted………………………… $0
New Funding……………………. $0
Savings………………………… $0
Other…………………………… $60,948 (Carryover)
Total Funding Available………… $60,948
Change To Net County Cost…… $0
Fiscal Impact/Change to Net County Cost
No change to Net County Cost - Appropriations and purchase orders exist in FY 2011-2012, to be re-established in FY 2012-2013.
Background
The Board approved a list of Fleet vehicles to be purchased with the adoption of the FY 2011-2012 Department of Transportation Budget. Based on this list, bids were received for the listed vehicles and the Board approved the bids at the regular meeting of 2/14/2012, Legistar #12-0191. Purchase orders for the vehicles were then established in FY 2011-2012, but two vehicles were not delivered to the County before the June 30, 2012 fiscal year end date. A Chevrolet AWD van was subsequently delivered by Coalinga Motors, Inc. on July 24, 2012, and a Ford F150 4x4 is yet to be delivered by Downtown Ford Sales, but is expected to be delivered before the final approval and adoption of the 2012-2013 Budget.
Reason for Recommendation
In order to receive a $500 discount as allowed on the bid (for payment within 20 days) for the Chevrolet AWD van, the invoice is required to be paid by 8/13/12. The Department recommends that the Board authorize the acquisition of the two vehicles thereby allowing for the re-establishment in FY 2012-2013 of purchase orders in the amount remaining on the existing FY 2011-2012 purchase orders for the Chevrolet AWD van ($34,322.34) and the Ford F150 4x4 ($26,624.98). This subsequently allows the Auditor/Controller to make the payment to the vendors at a time which allows for the County to receive the discount offered by the vendors.
Sufficie...
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