Title
Health and Human Services Agency, Community Services Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 076-S1310 with Jim Jonas, Inc., doing business as Jonas Heating and Cooling, for the provision of heating and air conditioning system design, installation, and repair services with a current term that ends August 11, 2015 thereby increasing the maximum not-to-exceed compensation by $5,000 for a maximum contractual obligation of $66,344; and
2) Authorize termination of Agreement for Services 076-S1310 pursuant to its Article XII Item D "Termination or Cancellation without Cause" to be effective April 29, 2014 due to the County entering into a new agreement with Jonas Heating in January after conducting a Request for Proposal process.
FUNDING: Funded through Federal Grant Funding (Department of Energy Weatherization Assistance Program and Low-income Home Energy Assistance Program).
Body
Budget Summary: |
|
Total Estimated Cost of Amd I |
$5,000 |
|
|
Budget FY 12-13
....... |
$33,172 |
Budget FY 13-14 |
$33,172 |
|
|
Total Funding Available
. |
$66,344 |
|
|
Change To Net County Cost |
$0.00 |
Fiscal Impact/Change to Net County Cost
There is no impact to the Net County Cost associated with this Amendment I to Agreement for Services 076-S1310. The grant allocation of federal funds covers all costs associated with provision of Department of Energy Weatherization Assistance Program (DOE WAP) and Low-income Home Energy Assistance Program (LIHEAP) services and sufficient funding is included in the Agency's FY 2013-14 budget. The County of El Dorado has received this grant allocation since the early 1980's and this revenue source is expected to continue.
Background
Weatherization services have historically been in great demand in the County and high energy costs render the services even more critical to its frail and vulnerable residents on fixed incomes. The County's Weatherization Assistance Program (WAP) enables low-income families to reduce their energy bills permanently by making their homes more energy efficient.
Health and Human Services Agency, Community Services (HHSA) has continually contracted with Jonas Heating and Cooling since 2009 for the provision of WAP services.
On August 7, 2012, the Purchasing Agent executed Agreement for Services 076-S1310 with Jonas Heating and Cooling with a maximum contractual obligation of $61,344 for the term August 12, 2012 through August 11, 2015.
To ensure continuing compliance with the program's funding mandates, Request for Proposal (RFP) 13-918-054 for the provision of heating and air conditioning design, installation, and repair services was published on March 3, 2013. On August 6, 2013, the Board of Supervisors approved awarding RFP 13-918-054 (Legistar File 13-0892, Item 9) to three entities, one of which was Jonas Heating and Cooling. In order to meet increasing service demands during the RFP publishing, award, and contract development process, HHSA continued to utilize Agreement for Services 076-S1310.
Upon completion of drafting a new RFP contract, the Board of Supervisors executed Agreement for Services 275-S1411 on January 30, 2014. In order to pay the remaining invoices incurred during the term of Agreement for Services 076-S1310, HHSA requests Board of Supervisors approval of Amendment I to Agreement for Services 076-S1310, which increases the compensation by $5,000 for a maximum contractual obligation of $66,344.
Reason for Recommendation
Amendment I to Agreement for Services 076-S1310 is necessary to authorize its early termination while allowing payment of outstanding invoices for services provided during the term of Agreement for Services 076-S1310.
Clerk of the Board Follow Up Actions
1) The Clerk of the Board to obtain the Chair's signature on the two (2) originals of Amendment I to Agreement for Services 076-S1310.
2) The Clerk of the Board to forward one (1) fully executed original Amendment to HHSA Contracts Unit at Briw Road for further processing.
Contact
Don Ashton, M.P.A., Director
Concurrences
County Counsel and Risk Management