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File #: 14-0571    Version: 1
Type: Agenda Item Status: Approved
File created: 4/10/2014 In control: Board of Supervisors
On agenda: 4/29/2014 Final action: 4/29/2014
Title: Sheriff’s Office recommending the Board approve and authorize the Chair to sign the Agreement for Services No. 437-S1411 with Siemens Industry, Inc. for maintenance, testing, and repairs as needed of the Fire Alarm Systems at the Placerville Jail for the five-year term April, 1, 2014 to March 31, 2019, in the amount of $57,000. FUNDING: General Fund.
Attachments: 1. A - Siemens Industry Inc Blue Route 4-29-14, 2. B - Siemens Industry Inc Agreement 4-29-14, 3. Executed Agreement 437-S1411 (BOS 4-29-14)
Related files: 19-0489
Title
Sheriff’s Office recommending the Board approve and authorize the Chair to sign the Agreement for Services No. 437-S1411 with Siemens Industry, Inc. for maintenance, testing, and repairs as needed of the Fire Alarm Systems at the Placerville Jail for the five-year term April, 1, 2014 to March 31, 2019, in the amount of $57,000.

FUNDING: General Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $57,000

Budget - Current FY…………… $8,432
Budget - Future FY……………… $48,568

New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… $57,000

Change To Net County Cost…… 0

Fiscal Impact/Change to Net County Cost
No Change to Net County Cost. The costs are budgeted in Sheriff’s Office FY 13/14 and will be included in future fiscal year budgets.

Background
On April 11, 2011, Agreement #413-S1110 with Siemens Industry Inc. was signed by the Purchasing Agent for a three-year term until March 31, 2014, in the amount of $40,000, which was approximately $8,432 annually with additional costs for repairs as needed.

Siemens Industry Inc. contacted the Sheriff’s Office as their initial three-year contract was ending and inquired if the County would be willing to sign a five-year contract to secure the pricing and commit to contracting with their company for a longer term. Since this secure pricing had the cost saving benefit of renewal of the contract with no increase, and a fixed rate for five-years, the Sheriff’s Office was in agreement, and the new Agreement # 437- S1411 is being brought before the Board for approval.

Reason for Recommendation
Adoption of this recommendation will allow the El Dorado County Sheriff’s Office to enter into a five-year Agreement with Siemens Industry Inc. for maintenance and testing and repairs as needed for the Fire Alarm System at the Placerville Jail at a fixed rate of $8,432 annually, and additional repair costs as needed, for the next five years.

Clerk of the Board Follow Up...

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