Title
Sheriff's Office recommending the Board approve and authorize the Chair to:
1) Increase the Fixed Asset Cost of Two (2) radio consoles approved on February 24, 2014, from $6,146 to $7,722 (Increase of $1,576), plus additional taxes and fees, from the Fiscal Year 2013 Homeland Security Grant;
2) Approve the purchase of the following additional Fiscal Year 2013 Homeland Security Grant Fixed Asset items and add them to the Fiscal Year 2014/15 Fixed Asset List:
a) Two (2) Ballistic Shields $4,730 plus additional taxes and fees;
b) Five (5) Laptops $10,000 plus additional taxes and fees;
c) One (1) Portable inverter generator $3,000 plus additional taxes and fees; and
d) One (1) Mobile Data Computer $2100 plus additional taxes and fees; and
3) Increase the Fixed Asset Cost of One (1) Combiner on the approved Fiscal Year 2014/15 Fixed Asset List from $5,516 to $13,150 ( Increase of $7,634), plus additional taxes and fees, for additional channels needed on the Leak Springs Tower, from the Fiscal Year 2013 Homeland Security Grant and General Fund.
FUNDING: 2013 Homeland Security Grant Funds and General Fund.
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DEPARTMENT RECOMMENDATION
Approval of this recommendation will authorize the Sheriff's Office to increase the value of items already on the FY 2014/2015 Fixed Asset List and add additional items on the FY 2014/2015 Fixed Asset List.
DISCUSSION / BACKGROUND
The cost increase to the Two (2) Radio Consoles are due to a "cost increase" that went into effect with the vendor ($308) and an inaccurate figure used to estimate costs ($1,268) when going to the Board on February 24, 2015. Additionally, there is a need for the purchase of several more Fixed Asset items for the Homeland Security grant ($19,830). Lastly, the cost increase to the Combiner ($7,634) is due to additional Channels being added for the purpose of combining Fire District and Sheriff's Office radio signals, the Sheriff's Office portion of the channels will be purchased using General Fund.
ALTERNATIVES
Not purchasing this equipment will impact the expected use of the Fiscal Year 2013 Homeland Security Grant funding and will restrict the equipment needed to carry out Homeland Security functions for the El Dorado County Region.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts will assist the Sheriff's Office in purchasing this equipment.
CAO RECOMMENDATION
Revised Approval Authority meeting minutes authorizing the purchase of these fixed assets and modification from CalOES equipment sheet have been included to assit with tracking the changes associated with these fixed asset changes since budget adoption.
The only General Fund impact associated with this change is for the Combiner. Homeland Security funding will cover $5,516. The remaining cost of $7,634 will be paid from the Sheriff's General Fund budget.
FINANCIAL IMPACT
Total estimated cost being added to the items existing on the FY 2014/15 Fixed Asset List is $9,210 plus additional taxes and fees. The total estimated cost of the new items being added to the FY 2014/15 Fixed Asset List is $19,830 plus additional taxes and fees.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Undersheriff Randy Peshon