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Community Development Agency, Transportation Division, recommending the Board consider the following pertaining to the Cold Springs Road Realignment Project, CIP No. 73360:
1) Approve and authorize the Chair to sign the Easement Acquisition Agreement for Public Purposes and the Certificate of Acceptance for the related document from Sarah Carter, A Single Woman for Assessor's Parcel Number 317-040-86, subject to review, minor modification and approval by County Counsel and Risk Management;
2) Authorize the Community Development Agency Director, or designee, to execute the escrow instructions and any other related escrow documents pertaining to the transaction, including payment of title and escrow fees; and
3) Authorize the Community Development Agency Director, or designee, to extend the date of closure of escrow upon mutual agreement of both parties if necessary.
FUNDING: Highway Safety Improvement Program and Regional Surface Transportation Program Funds. (Federal Funds)
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DEPARTMENT RECOMMENDATION
Negotiations concluded with property owner Sarah Carter, securing the County's interest in the eleventh and final project acquisition parcels, and a settlement has been reached that is representative of the appraised value rounded to a compensatory value of the necessary land rights.
The Community Development Agency, Transportation Division (Transportation) recommends that the Board Chair sign the Easement Acquisition Agreement for Public Purposes for the Cold Springs Road Realignment Project (Project). The Road Right of Way Easement is necessary for construction of the project.
DISCUSSION / BACKGROUND:
Transportation is currently in the design phase of the project to realign the curve radius, increase pavement width and shoulders, adjust roadway elevation and improve drainage along a higher-risk segment of Cold Springs Road between Mount Shasta Lane and Fox Print Court in Placerville.
The Project is subject to the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). CEQA covers both segments and was approved by the Board on November 13, 2012 (Item No. 20). The NEPA Categorical Exclusion for segment 2 was approved by the California Department of Transportation on February 8, 2013. Construction is anticipated to begin in 2015.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel to approve
CAO RECOMMENDATION
CAO recommeding the Board move staff's recommendations as this is an approved CIP project and the requested actions are consistent with standard practices.
FINANCIAL IMPACT
Easement acquisition costs are $1,950, with title and escrow costs estimated at $2,500, for a total estimated cost of $4,450. Funding for the acquisition process is budgeted in the adopted 2014 Capital Improvement Program and will be provided by a combination of Highway Safety Improvement Program and Regional Surface Transportation Program funds. This project has no Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair's signature on two (2) copies of the Easement Acquisition Agreement for Public Purposes and the Certificate of Acceptance for the Easement.
2) The Clerk of the Board will return one (1) copy of the fully executed original Easement Acquisition Agreement to Transportation for final processing.
3) The Clerk of the Board will return the signed Certificate of Acceptance and the executed Grant document to Transportation for final processing.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Andrew Gaber, PE - Deputy Director
Development, ROW & Environmental Unit
Transportation Division, Community Development Agency