Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with North Star Construction and Engineering, Inc. for the Lake Tahoe Blvd. Erosion Control/ Stream Environment Zone Project, CIP 95163/95175, Agreement PW 14-31076, P&C 394-C1599; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division after the one-year guarantee period.
FUNDING: Project is funded by United States Forest Service Grants (38%), Tahoe Regional Planning Agency (31%), California Tahoe Conservancy (17%), and Regional Surface Transportation Program (14%). (Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with North Star Construction and Engineering, Inc. for the Lake Tahoe Blvd. Erosion Control/ Stream Environment Zone Project, CIP Nos. 95163/95175, Agreement PW No. 14-31076, P&C No. 394-C1599; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division after the one-year guarantee period.
DISCUSSION / BACKGROUND
The contract for the Lake Tahoe Blvd Erosion Control/Stream Environment Zone Project (Project) was approved by the Board on July 28, 2015. Construction was substantially completed on October 12, 2015. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
|
Original Bid Price |
$ 344,745.00 |
|
Contract Item Cost |
$ 360,378.85 |
|
Contract Change Order Cost |
$ 16,368.75 |
|
Total Direct Construction Cost |
$ 376,747.60 |
|
Direct Construction Budget |
$ 555,500.00 |
One Major Contract Change Order on the Project dealt with the following:
• CCO #1 - Contract items over 125% of the original contract quantity (additional material costs for paving and aggregate base shouldering).
The costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back for the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Chief Administrative Office recommends moving staff's recommendations.
FINANCIAL IMPACT
There is no Net County Cost associated with this item. Funding for the Project is budgeted in the adopted 2015 Capital Improvement Program and provided by United States Forest Service Grants (38%), Tahoe Regional Planning Agency (31%), California Tahoe Conservancy (17%), and Regional Surface Transportation Program (14%). The anticipated direct construction cost is less than the direct construction budget established by the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will send the Notice of Acceptance to the Recorder/Clerk’s Office for recordation within ten (10) days and forward a copy of the recorded Notice of Acceptance to Transportation.
2) One year after the recordation of the Notice of Acceptance, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Bonds.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
John Kahling, Deputy Director, Engineering
Community Development Agency, Transportation Division