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Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Thomas Haen Company, Inc. for the Tahoe Hills Erosion Control Project, CIP 95171, Agreement PW 14-31075, P&C 403-C1599; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Transportation Division after the one-year guarantee period.
FUNDING: United States Forest Service Grant (94%) and Tahoe Regional Planning Agency (6%). (Federal Funds)
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DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division (Transportation), recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Thomas Haen Company, Inc. for the Tahoe Hills Erosion Control Project, CIP No. 95171, Agreement PW No. 14-31075, P&C No. 403-C1599; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from Transportation after the one-year guarantee period.
DISCUSSION / BACKGROUND
The contract for the Tahoe Hills Erosion Control Project (Project) was approved by the Board on August 7, 2015. Construction was substantially completed on September 21, 2015. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
|
Original Bid Price |
$ 327,824.50 |
|
Contract Item Cost |
$ 325,316.50 |
|
Contract Change Order Cost |
$ 4,074.00 |
|
Total Direct Construction Cost |
$ 329,390.50 |
|
Direct Construction Budget |
$ 345,000.00 |
Major Contract Change Orders (CCO) on the Project dealt with the following:
• CCO#1 - Fracture and removal of rock that was affecting the installation of planned improvements.
• CCO#2 - Modified five corrugated steel pipe inlets by lowering the rim elevations to match existing surface elevations.
The costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back for the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Chief Administrative Office recommends moving staff's recommendations.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. The anticipated direct construction cost is less than the direct construction budget established by the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk to obtain the Board chair's signature on the Notice of Acceptance.
2) The Clerk will send the Notice of Acceptance to the Recorder/Clerk’s Office for recordation within ten (10) days and forward a copy of the recorded Notice of Acceptance to Transportation.
3) One year after the recordation of the Notice of Acceptance, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Bonds.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
John Kahling, Deputy Director, Engineering
Community Development Agency, Transportation Division