Title
Chief Administrative Office, Procurement and Contracts Division on behalf of the Sheriff's Office, recommending the Board approve the following:
1) Award Bid 16-204-030 for the purchase of In-Dash Screens for Mobile Digital Computers to the low qualified bidder, Lehr Auto Electric of Sacramento, CA;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $127,200 for a twelve month (12-month) award period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund and COPS Funding.
Body
DEPARTMENT RECOMMENDATION
Procurement and Contract Division recommends award of formal Bid #16-204-030 for In-Dash Screens and authorize the Purchasing Agent to sign a blanket purchase order in the amount of $127,200.00,
DISCUSSION / BACKGROUND
The Sheriff's office wishes to replace as many of their Mobile Digital Computers (MDC's) within the marked patrol fleet as budget constraints permit. Key planning principles include a 5 year life cycle, officer safety, ease of use, enhanced reliability and stability. The Sheriff's Office is requesting to purchase up to 24 In-Dash Screens and keyboards.
The existing fleet of 65 MDC's are 6 plus years old and out of warranty. While Motorola continues to service them and all are still operational, they are over one year past their planned useful life .
Havis Inc. produces an In-Dash Screen built into the dash of the Ford Explorer for $5,300.00. This unit has been evaluated by Patrol. Reviews by patrol staff all agree it provides enhanced officer safety and usability despite its approximate $1,700.00 higher price per MDC. The Sheriff's Office wishes to fund all existing and current fiscal year Explorers (22) and 2 Ford Taurus' with these In-Dash Screens as part of the new MDC standard.
At the request of the Sheriff's office, Procurement and Contracts issued a invitation to bid for In-Dash Screens. Fourteen (14) bid notification letters were mailed, two to local vendors. Two qualified responses were received, none from local vendors. The evaluation is based upon the estimated quantities of In-Dash Screens needed for this fiscal year.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve department's recommendation.
FINANCIAL IMPACT
Procurement and Contracts has been advised that funding is available within the Sheriff's office budget. With partial funding from General Fund and the balance from COPS Funding.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
CONTACT
Sue Hennike, Ext 5577