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File #: 16-0192    Version: 1
Type: Agenda Item Status: Approved
File created: 2/25/2016 In control: Board of Supervisors
On agenda: 3/22/2016 Final action: 3/22/2016
Title: Chief Administrative Office, Procurement and Contracts Division, on behalf of the Health and Human Services Agency (HHSA), recommending the Board approve the following: 1) Award Request for Proposal (RFP) 16-918-009 to the successful proposer, Advanced Data Processing, Inc., a subsidiary of Intermedix Corporation, for the provision of ambulance billing services; 2) Authorize HHSA, Public Health Division, to negotiate an Agreement for Services with Advanced Data Processing, Inc. with compensation based on a negotiated percentage of all ambulance billing receipts, for a three-year term; 3) Authorize the Chair to execute said Agreement for Services, contingent upon approval by County Counsel and Risk Management; and 4) Authorize the Purchasing Agent, or designee, to execute any amendments relating to the Agreement developed in association with RFP 16-918-009, which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk...
Attachments: 1. Executed Agreement 024-S1711 with Blue Routing Sheet, 2. A - RFP No. 16-918-009 3-22-16, 3. Public Comment Rcvd 3-14-16 BOS 3-22-16
Related files: 19-0844
Title
Chief Administrative Office, Procurement and Contracts Division, on behalf of the Health and Human Services Agency (HHSA), recommending the Board approve the following:
1) Award Request for Proposal (RFP) 16-918-009 to the successful proposer, Advanced Data Processing, Inc., a subsidiary of Intermedix Corporation, for the provision of ambulance billing services;
2) Authorize HHSA, Public Health Division, to negotiate an Agreement for Services with Advanced Data Processing, Inc. with compensation based on a negotiated percentage of all ambulance billing receipts, for a three-year term;
3) Authorize the Chair to execute said Agreement for Services, contingent upon approval by County Counsel and Risk Management; and
4) Authorize the Purchasing Agent, or designee, to execute any amendments relating to the Agreement developed in association with RFP 16-918-009, which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: Fixed percentage of ambulance billing net receivables.
Body
DEPARTMENT RECOMMENDATION
Procurement and Contracts Division, on behalf of the Health and Human Services Agency (HHSA) recommending the Board award Request for Proposal 16-918-009 for ambulance billing services to Advanced Data Processing, Inc., a subsidiary of Intermedix Corporation, authorize HHSA to negotiate an agreement with the selected proposer, and authorize the Chair to execute the resulting Agreement contingent upon approval by County Counsel and Risk Management.

The ambulance billing revenue collected defrays the County’s cost as the provider of ambulance services in County Service Area 3 and in County Service Area 7.

Additionally, HHSA has determined, in accordance with County Ordinance Section 3.13.030(H), it is more economical and feasible to engage an independent contractor for ambulance billing services.

DISCUSSION / BACKGROUND
On September 15, 2015, the Procurement and Contr...

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