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Chief Administrative Office, Procurement and Contracts Division, recommending award of Bid 08-288-006 for the purchase of Polymer Asphalt Surface Sealer Emulsion to the apparent qualified low bidder, Telfer Oil Company of Martinez, CA; and authorize blanket purchase order in the amount of $719,111.25, including sales tax, for a twelve (12) month period and authorize an increase to same on an "as needed" basis during the awarded period if funding is available within the requesting Department's budget.
RECOMMENDED ACTION: Approve.
FUNDING: Minor amount (less that $10,000) from TIM fees with the balance funded from Proposition 1B Funds
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REASON FOR RECOMMENDATION: At the request of the Department of Transportation, the Procurement and Contracts Division issued an invitation to Bid for Polymer Asphalt Surface Sealer Emulsion. The asphaltic emulsion is used for repairing and maintaining roads throughout the County.
Fourteen (14) invitations to bid were mailed; three (3) qualified responses were received. No local vendors provide this product.
A spreadsheet is attached for your review.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: It is estimated that less than $10,000 of the total award amount will be funded from TIM fee revenue related to the Motherload and El Dorado Road Instersection project (73319), while the remaining balance will be funded with Proposition 1B funding. The Proposition 1B monies have not yet been secured but have been added to the DOT budget as part of the addenda submittal in order to comply with the requirements of the State Controller's Office: where funding will not be provided until appropriated by the County. Until funding is approved by the State, the Department will not expend the Proposition 1B supported expenditures under this contract. The Department anticipates that funds will be secured in early 2008 such that the Department will be able to perform chip seal work in June of 2008, utilizing the contract being awar...
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