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Chief Administrative Office, Procurement and Contracts Division, recommending award of Bid 08-288-005 for the purchase of 3/8" crushed aggregate chips to the apparent low qualified bidders, Granite Construction Company of Sacramento, CA for West Slope materials and Bing Materials of Minden, NV for East Slope materials; and authorize blanket purchase orders in the amounts of $283,863.93 and $71,960.08, including sales tax, for a twelve (12) month period and authorize an increase to same on an "as needed" basis during the awarded period if funding is available with the requesting Department's budget.
RECOMMENDED ACTION: Approve.
FUNDING: Minor amount (less than $10,000) from TIM fees with balance funded from Proposition 1B Funds (Non-General Funds)
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REASON FOR RECOMMENDATION: At the request of the Department of Transportation, the Procurement and Contracts Division issued an invitation to bid for 3/8" Crushed Aggregate Chips. The aggregate chips are used for repairing and maintaining roads throughout the County.
Ten (10) invitations to bid were mailed; two (2) qualified responses were received. No local vendors provide this product.
A spreadsheet is attached for your review.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: It is estimated that less than $10,000 of the total award amount will be funded from TIM fee revenue related to the Motherload and El Dorado Intersection project (73319), while the remaining balance will be funded with Proposition 1B funding. The Proposition 1B monies have not yet been secured but have been added to the DOT budget as part of the addenda in order to comply with the requirements of the State Controller's Office: where funding will not be provided until appropriated by the County. Until funding is approved by the State, the Department will not expend the proposition 1B supported expenditures under these contracts.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board Approval, Procurement and Contracts Divisi...
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