Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Purchasing Agent be authorized to extend BP271341 with Liberty Communications Inc., the low qualified bidder, for a term to expire May 15, 2009 for the purchase of telecommunications equipment; and authorize an increase to the blanket purchase order on an "as needed" basis during the awarded period if funding is available within the requesting department's budget.
RECOMMENDED ACTION: Approve.
FUNDING: General Fund and Non-General Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost $125,000.00
Funding
Budgeted $125,000.00
New Funding $
Savings $
Other $
Total Funding Available $125,000.00
Change To Net County Cost $0.00
REASON FOR RECOMMENDATION: At the request of Information Technologies, the Procurement and Contracts Division issued Invitation to Bid #07-725-136 for the purchase of various Telecommunications Equipment. On May 17, 2007 the Purchasing Agent awarded BP271341 to the low qualified bidder Liberty Communications in the amount of $85,805.00 for a twelve month term, expiring on May 16, 2008.
The Procurement and Contracts Division requested a twelve month extension, and Liberty Communications has agreed to the extension under the same terms and conditions of the original bid. However the extension includes an increase of $125,000.00, Board approval is required as this exceeds the Purchasing Agent's signature authority. The evaluation spreadsheet from the original bid is attached for your review.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available with Information Technologies budget. While the funding is budgeted in Information Technologies, purchases are subsequently cost applied to departments. General Fund and Non-General Fund.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts Divisi...
Click here for full text