Title
Human Services Department recommending Chairman be authorized to sign retroactive Agreement for Services 509-S0810 with Neopost, Inc. in the amount of $9,384 for the term October 1, 2007 through September 30, 2011 for the provision of maintenance and support services for Neopost mailing system and desktop folder/stuffer machine.
RECOMMENDED ACTION: Approve.
FUNDING: Funding sources are 85% Federal/State Social Services Allocation with a 15% County match.
Body
BUDGET SUMMARY:
Total Estimated Cost $9,384.00
Funding
Budgeted $9,384.00
New Funding $
Savings $
Other $
Total Funding Available $9,384.00
Change To Net County Cost $0.00
Fiscal Impact/Change to Net County Cost: No Change. The Agreement is funded by the Social Services allocation with required County match met primarily with non-General Fund resources. Funds were budgeted for FY 2007-08, are budgeted FY 2008-09 and will be included in the FY 2009-10 and 2010-11 County Budget Requests.
Background: At the request of the Department of Human Services, Procurement and Contracts issued Invitation to Bid 07-600-009 for the purchase, installation and maintenance of one (1) mailing system and one (1) desktop folder/stuffer machine. The bid included the first twelve (12) months of maintenance and support at no additional charge to the County and requested pricing for an optional 48-month maintenance and support plan commencing after the first year. On August 29, 2006, the Board of Supervisors awarded the bid to the lowest qualified bidder, Neopost, Inc. of Sacramento, CA. The machines were acquired as fixed asset purchase under the statutory authority of the Purchasing Agent and in accordance with the County’s Purchasing Polices and Procedures.
Reason for Recommendation: The Department of Human Services (DHS) is charged with the responsibility of mailing legal and financial documents to DHS clients within strict deadlines t...
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