Title
Information Technologies Department recommending Chairman be authorized to sign the Channel Service Agreement Order Form and State and Local Government Customer Agreement 229-S0911 with Avaya, Inc. in the amount of $98,000 per year for a term of four years to provide telecommunications equipment maintenance county wide.
RECOMMENDED ACTION: Approve.
FUNDING: General Fund.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
$392,000/4 years |
$98,000/year |
|
|
|
Funding |
|
|
Budgeted 08-09 |
$98,000/year |
|
New Funding |
$ |
|
Savings |
$ |
|
Other |
$ |
|
Total Funding Available |
$98,000/year |
|
Change To Net County Cost |
|
$0.00 |
Fiscal Impact/Change to Net County Cost:
Current costs are accounted for in FY 08-09 budget request. Future expenditures will be budgeted in forthcoming budgets.
Background:
Information Technologies has contracted with Avaya for telecommunications equipment maintenance and support since 1999. Avaya provides maintenance on our telecommunications cabinets, processors and routing cards that route phone calls county wide. Because this equipment has reached its end of service life, it is imperative that we continue a maintenance agreement to protect the County's telecommunications infrastructure until it can be replaced. This maintenance and support is a sole source agreement made available exclusively through Avaya at a highly discounted rate.
Reason for Recommendation:
Information Technologies is recommending the approval of a four year agreement with Avaya for the continued maintenance and support of the County's critical telecommunications equipment.
Contract NTE, $392,000 for four (4) years
Note: Contract contains non-standard indemnity language approved by County Counsel.
Action to be taken following Board approval:
1) Upon full execution of agreement, Information Technologies will forward copies to the Purchasing Agent for encumbrance in an amount not to exceed $98,000 annually for the duration of the four (4) year agreement.
2) IT to forward fully executed original to vendor.
Contact:
Jacqueline Nilius, ext 6686
Steve Featherston, ext 5557
Tom Straling, ext 5415
Concurrences:
County Counsel, Risk Management