Title
Library Department recommending the Board authorize the Chair to sign Lease Agreement 146-L1711 with Lawrence Caso and Dianne Caso Revocable Trust in the initial amount of $2,490.50 per month for the term of October 1, 2016 through September 30, 2019 for 1,667 square feet of space located at 550 Main Street Suite A, in Placerville for the Law Library; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Lease Agreement 146-L1711 including amendments, contingent upon approval by County Counsel and Risk Management, and to exercise options extend the lease term for two additional three-year periods through September 30, 2025.
FUNDING: General Fund.
Body
DEPARTMENT RECOMMENDATION
Library Department recommending the Chair be authorized to sign Lease Agreement 146-L1711 with Lawrence Caso and Dianne Caso Revocable Trust in the initial amount of $2,490.50 per month for the term of October 1, 2016 through September 30, 2019 for 1,667 square feet of space located at 550 Main Street Suite A, in Placerville for the Law Library; and
2) Authorize the Purchasing Agent or designee, to execute further documents relating to Lease Agreement 146-L1711 including amendments, contingent upon approval by County Counsel and Risk Management, and to exercise options extend the lease term for two additional three-year periods through September 30, 2025.
DISCUSSION / BACKGROUND
Business and Professions Code §6361 states that the Board of Supervisors of the county in which the law library is established shall provide sufficient quarters for the use of the library. The El Dorado County Law Library has occupied the office space at 550 Main Street, Suite A in Placerville for over 16 years to provide a central location to serve the legal needs of our community. Cost of this space, located within the City of Placerville, is $1.494/square foot for the 3-year term.
ALTERNATIVES
The Law Library would need to move from its current location if this lease is not approved.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Facilities
CAO RECOMMENDATION
The Chief Administrative Office concurs with the department recommendation.
FINANCIAL IMPACT
Funding for the lease is included in the FY 2016-17 Library Budget. No change to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Board Clerk will forward to Procurement & Contracts a fully executed original copy of Lease Agreement No. 146-L1711 for distribution.
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Jeanne Amos, Director of Library Services