Title
Sheriff’s Office recommending the Board:
1) Approve and authorize the Chair to sign retroactive Agreement 375-L1511 Recreation or Public Land Purposes Lease, and Application for Land for Recreation or Public Purposes with the United States Department of the Interior Bureau of Land Management for the Sheriff’s Search and Rescue Unit at 3780 Fort Jim Road, Placerville for a 5-year term from February 26, 2015 through February 25, 2020. The estimated 5-year cost is $24,029 which includes an annual rent of $25, utilities, security system, maintenance of property and other improvements, with an option to purchasing the property at the end of the five year lease; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Lease Agreement 375-L1511, including future Options and Amendments contingent upon approval by County Counsel and Risk Management. (Cont. 9/27/16, Item 17)
FUNDING: General Fund.
Body
DEPARTMENT RECOMMENDATION
The Sheriff’s Office recommends signing the documents to continue using the Fort Jim Road property as the Search and Rescue office for a five-year period with reasonable rent and operational costs.
DISCUSSION / BACKGROUND
Since 1996, the Sheriff’s Office has been operating its Search and Rescue program at the Fort Jim Road property through a Facility Use Agreement with the El Dorado County Fire Protection District as part of its outreach program to the outlying areas of the County. This property has served as both a sworn staff and volunteers’ office for the purposes of conducting County business, servicing and maintaining equipment, storing medical supplies, facilitating training classes, holding meetings and conducting various other Search and Rescue operations.
The BLM, owner of this property, has agreed to offer a lease program directly to the County in the total amount of $24,029 with the incentive option of purchasing the property at the end of the five year lease.
This contract has taken time to be brought to the Board for approval due to delays in removing the El Dorado County Fire District from the original lease with BLM of which El Dorado County was a sub-lessee, getting the lease documents in El Dorado County's name, the Sheriff's Office requesting for a reduction in the term of agreement and allowing El Dorado County Counsel adequate time to review the documents at each point of draft revision.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved the documents.
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
No impact to Net County Cost. Rental and related expenses have been budgeted in the Sheriff’s FY 2016/2017 operational budget, and will continue to be budgeted in future years’ budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Please forward all signed originals to the Sheriff’s Office for final execution by the BLM.
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Undersheriff Randy Peshon