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Health and Human Services Agency (HHSA), recommending the Board:
1) Award Request for Qualifications (RFQ) 17-918-038, to the successful proposers, The Center for Violence Free Relationships and Live Violence Free, to provide shelter-based services consistent with California Welfare and Institutions Code Sections 18290 - 18309.8;
2) Authorize HHSA, to negotiate a three (3) year Funding Agreement effective July 1, 2017, with The Center for Violence Free Relationships with an approximate annual obligation of $50,000, contingent on funding availability, for fiscal years 2017/18, 2018/19, and 2019/20;
3) Authorize HHSA, to negotiate a three (3) year Funding Agreement effective July 1, 2017, with Live Violence Free with an approximate annual obligation of $50,000, contingent on funding availability, for fiscal years 2017/18, 2018/19, and 2019/20;
4) Authorize the Purchasing Agent to execute said Funding Agreements, contingent upon approval by County Counsel and Risk Management; and
5) Authorize the Purchasing Agent, or designee, to execute any amendments relating to the Agreements developed in association with RFQ 17-918-038, which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Funding is generated through marriage license fees in accordance with California Welfare and Institutions Code Section 18305 (b).
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DEPARTMENT RECOMMENDATION:
Health and Human Services Agency (HHSA), recommending the Board:
1) Award Request for Qualifications (RFQ) No. 17-918-038, to the successful proposers, The Center for Violence Free Relationships and Live Violence Free, to provide shelter-based services consistent with California Welfare and Institutions Code (WIC) Sections 18290 - 18309.8;
2) Authorize HHSA, to negotiate a three (3) year Funding Agreement effective July 1, 2017, with The Center for Violence Free Relationships with an approximate annual obligation of $50,000 , contingent on funding availability, for fiscal years 2017-18, 2018-19, and 2019-20;
3) Authorize HHSA, to negotiate a three (3) year Funding Agreement effective July 1, 2017, with Live Violence Free with an approximate annual obligation of $50,000, contingent on funding availability, for fiscal years 2017-18, 2018-19, and 2019-20;
4) Authorize the Purchasing Agent to execute said Funding Agreements, contingent upon approval by County Counsel and Risk Management; and
5) Authorize the Purchasing Agent, or designee, to execute any amendments relating to the Agreements developed in association with RFQ No. 17-918-038, which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
DISCUSSION / BACKGROUND:
On November 4, 2016, the CAO Procurement and Contracts Division, on behalf of Health and Human Services Agency (HHSA), released Request for Qualifications No. 17-918-021 soliciting responses for Domestic Violence Shelter-Based Services as defined in the California Welfare and Institutions Code (WIC), Sections 18290 - 18309.8. Said RFQ indicated funding would be divided evenly between services on the West Slope of the County and the East Slope of the County. An insufficient number of responses was received as a result of the RFQ process; as a result, the RFQ was cancelled and re-released on January 11, 2017. Following an established deadline of January 27, 2016, two responses were received which met the requirements of the RFQ. These responses were evaluated by a panel of three - two members from the HHSA staff, and one representative from a community based organization with knowledge of the program. The evaluation panel’s average scores were 174 total points for Live Violence Free and 163.5 total points for The Center For Violence Free Relationships, out of a total of 200 points. Further, Live Violence Free provides services on the East Slope of the County, and The Center for Violence Free Relationships provides services on the West Slope of the County.
California Welfare and Institutions Code Sections 18290 - 18309.8, provides funding for Domestic Violence Shelter-Based Services described in said sections through the issuance of marriage license fees, pursuant to Section 26840 of the Government Code. Said section specifies funding shall be collected and disbursed using a Request for Qualifications (RFQ) process.
Domestic Violence Shelter-Based services identified in the WIC include emergency shelter for on a 24 hour a day basis, a crisis hotline, psychological and peer support counseling, referrals for existing services, advocacy, and emergency transportation for domestic violence victims.
ALTERNATIVES:
Should the Board decline to award RFQ No. 17-918-038 to The Center for Violence Free Relationships and Live Violence Free, Domestic Violence Shelter-Based Services as defined in the WIC would not be provided as a result of this RFQ process.
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
CAO Procurement and Contracts, County Counsel, and Risk Management.
CAO RECOMMENDATION:
It is recommended that the Board approve this item.
FINANCIAL IMPACT:
There is no Net County Cost associated with this Agenda item. Funding for these services is generated through marriage and license fees and is included in the FY 2016-17 Adopted Budget for Health and Human Services.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Clerk of the Board to provide a copy of the approved minute order to the HHSA Contracts Unit at 3057 Briw Road.
STRATEGIC PLAN COMPONENT:
N/A
CONTACT
Patricia Charles-Heathers, Ph.D., Director