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File #: 17-0562    Version: 1
Type: Agenda Item Status: Approved
File created: 5/15/2017 In control: Board of Supervisors
On agenda: 6/6/2017 Final action: 6/6/2017
Title: Department of Transportation, Community Development Services, recommending the Board approve the following: 1) Award Bid 17-405-053 for the purchase of Bulk Lubricants to the low qualified bidder, Hunt & Sons, Inc. of Placerville, CA; 2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $160,000.00 for a twenty four-month (24-month) award period following Board approval; and 3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Road Fund (100% Local) and Fleet Internal Service Fund (Charges to County Departments with Mixed Funding).
Attachments: 1. A - Bid Evaluation 17-405-053 Bulk Lubricants 6-6-17
Related files: 19-0816
Title
Department of Transportation, Community Development Services, recommending the Board approve the following:
1) Award Bid 17-405-053 for the purchase of Bulk Lubricants to the low qualified bidder, Hunt & Sons, Inc. of Placerville, CA;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $160,000.00 for a twenty four-month (24-month) award period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: Road Fund (100% Local) and Fleet Internal Service Fund (Charges to County Departments with Mixed Funding).
Body
DEPARTMENT RECOMMENDATION
Department of Transportation, Community Development Services recommending the Board approve the following:
1) Award Bid No. 17-405-053 for the purchase of Bulk Lubricants to the low qualified bidder, Hunt & Sons, Inc. of Placerville, CA;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $160,000.00 for a twenty four-month (24-month) award period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

DISCUSSION / BACKGROUND
At the request of the Department of Transportation, the Chief Administrative Office, Procurement and Contracts Division, issued an Invitation to Bid for Bulk Lubricants for use in maintaining County vehicles and equipment by staff.

Nineteen (19) Bid Notification Letters were mailed, two (2) to local vendors. Three (3) qualified responses were received, two (2) from local vendors. The qualified bidders were: Hunts & Sons, Inc of Placerville, CA; Ramos Oil Company, Inc. of West Sacramento, CA; and Flyer Energy LLC of South Lake Tahoe, CA. An evaluation spreadsheet is attached for rev...

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