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Clerk of the Board recommending the Board approve and authorize the Chair to sign perpetual agreement 509-S1711 with Municipal Code Corporation for ongoing ordinance code codification services for a base rate of $18 per page, $10 per image/graphic, annual administrative fees in the amount of $1,000 and $35 per ordinance posted on the county ordinance code website prior to codification. The annual cost for this agreement is estimated at $10,000 and is wholly dependent upon the volume and length of ordinances to be codified throughout each year.
FUNDING: General Fund.
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DEPARTMENT RECOMMENDATION
Ordinance Code codification is a vital element to governance by ensuring law enforcement, counsel, other county staff and the public at large have up to date, 24 hour access to Board adopted legislation. Municipal Code Consultants (MCC) is a nation wide provider of codification services serving over 4,000 clients. El Dorado County has partnered with MCC since 2011, first for the recodification of our entire ordinance code and in the ensuing years as ordinances have been adopted by the Board. The Clerk of the Board has developed a strong working relationship with representatives from MCC and recommends approval of this new perpetual agreement which more appropriately reflects current needs.
DISCUSSION / BACKGROUND
The Board adopted Agreement 303-S1110 on September 13, 2011 (Item 9, 11-0995) and made three amendments between 2013 and 2015 to address various minor administrative components. The Clerk of the Board received notification from MCC in March of 2017 indicating a new "Annual Administrative Support Fee" in the amount of $500 would be levied against their clients beginning in July of 2017. The notification prompted the evaluation of the existing agreement and it was determined a new agreement would be prudent given the primary focus of agreement 303-S1110 was the recodification of the county code, a project that concluded November 17, 2014 (Item 1...
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