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Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 514-S1710 with Dimension Reports, LLC., for the provision of claim data for Accounts Receivable tracking, revenue projection, budgeting, cost report preparation, and reconciliation assistance specific to Medi-Cal billing information, and providing reports on a bi-weekly basis as needed for administrative/fiscal purposes for the term effective upon execution for three (3) years, with a maximum contractual obligation of $70,000; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 514-S1710 which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 100% Federal Funding.
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DEPARTMENT RECOMMENDATION:
Health and Human Services Agency (HHSA) is recommending the Board approve and authorize the Chair to sign Agreement for Services 514-S1710. HHSA further recommends authorizing the Purchasing Agent or their designee to execute further documents if needed.
Additionally, HHSA has determined, in accordance with County Ordinance Section 3.13.030, it is more economical and feasible to engage an independent contractor for reporting services because of the proprietary software used to evaluate data and provide reporting capabilities, which has been tested and approved by several other California County Agencies.
DISCUSSION / BACKGROUND:
HHSA contracts with Netsmart for use of their Avatar software product, which captures client-specific data for the Behavioral Health programs and then translates into billing data, including data for Medi-Cal billing. Current processes require manual data entry, reconciliation, and reporting for annual Cost Report activities.
Dimension Reports, LLC. will augment Avatar, providing a level of reporting and reconciliation of financial Medi-Cal billing in...
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