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Community Development Services, Department of Transportation, recommending the Board consider the following for the relocation of facilities on the Diamond Springs Parkway - Phase 1A - SR49 Realignment Project, CIP 72375:
1) Approve and authorize the Chair to sign Utility Agreement No. 2711.6L with El Dorado Irrigation District in the amount of $92,979.40; and
2) Approve and authorize the Chair to sign Utility Agreement No. 2711.3L with Pacific Bell Telephone Company dba AT&T California in the amount of $11,640.47; and
3) Approve and authorize the Chair to sign Utility Agreement No. 2711.1L with Pacific Gas and Electric Company in the amount of $83,429.00.
FUNDING: Tribe Funds (67%), Utility Agencies (15%), Traffic Impact Mitigation Fees (5%), Master Circulation and Funding Plan (5%), State Highway Operation and Protection Program (7%), and Road Fund (<1%). (Local and State Funds)
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DEPARTMENT RECOMMENDATION
Community Development Services, Department of Transportation (Transportation), recommending the Board consider the following for the relocation of facilities on the Diamond Springs Parkway - Phase 1A - SR49 Realignment Project (Project), Capital Improvement Program (CIP) 72375:
1) Approve and authorize the Chair to sign Utility Agreement No. 2711.6L with El Dorado Irrigation District (EID) in the amount of $92,979.40; and
2) Approve and authorize the Chair to sign Utility Agreement No. 2711.3L with Pacific Bell Telephone Company dba AT&T California (AT&T) in the amount of $11,640.47; and
3) Approve and authorize the Chair to sign Utility Agreement No. 2711.1L with Pacific Gas and Electric Company (PG&E) in the amount of $83,429.00.
DISCUSSION / BACKGROUND
On May 24, 2011 (Item 39), the Board certified the Environmental Impact Report and authorized the ordering of title reports, certified appraisals, and the commencement of the acquisition process for the Project. Subsequently, Transportation is working towards finalizing the Plans, Specifications and Estimate and acquiring right of way for the Project.
One element of the right of way activity is the relocation of existing utilities in conflict with the construction of the Project. EID, AT&T, and PG&E have significant existing utilities which require relocation prior to construction. Transportation, EID, AT&T, PG&E, and the California Department of Transportation have evaluated these conflicts and relocation designs have been prepared. The cost to relocate the facilities is based upon the existing land rights of the individual utilities.
As part of the Project, Transportation proposes to realign and widen State Route 49 (SR49) between Pleasant Valley Road and Bradley Drive in Diamond Springs. EID owns and maintains water facilities within the limits of the Project which require relocation during the construction phase. Utility Agreement No. 2711.6L with EID in the amount of $92,979.40 outlines the responsibilities of County and EID for the relocation of these facilities. These EID facilities along SR49, Black Rice Road, and Lime Kiln Road will be relocated at County’s expense, with the exception of the cost to upsize the existing waterlines from 8-inch to 12-inch diameter pipe. This Utility Agreement provides reimbursement to the County related to the additional cost for this betterment.
Within the same limits of the Project, AT&T owns overhead communication facilities that require relocation to accommodate the Project. Utility Agreement No. 2711.3L with AT&T in the amount of $11,640.47 outlines the responsibilities of County and AT&T for the relocation of these facilities.
In addition to EID and AT&T, PG&E owns and maintains a distribution electrical facility within the same limits of the Project that require relocation. Utility Agreement No. 2711.1L with PG&E in the amount of $83,429.00 outlines the responsibilities of County and PG&E for the relocation of these facilities.
ALTERNATIVES
1) The Board could choose not to authorize the Chair to sign the Agreements with EID, AT&T, and PG&E. This could delay delivery of the Project.
2) The Board could choose not to adopt and authorize the Resolution and require Transportation to bring for the Board's approval every utility agreement for CIP projects regardless of dollar amount. This could ultimately increase project delivery costs and affect Transportation’s ability to maintain project schedules.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel has reviewed and approved the Agreements and Resolution.
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. The Project is included in Transportation’s adopted 2017 CIP, which was approved by the Board on June 27, 2017 (Item 25), and funding is provided by local and state funds.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on the original Agreements with EID, AT&T, PG&E and the original Resolution.
2) The Clerk of the Board will forward one (1) copy of each of the Agreements and the executed Resolution to CDS Transportation, Fairlane Engineering, attention Matt Smeltzer.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Community Development Services, Department of Transportation