Title
Community Development Services, Department of Transportation, recommending the Board adopt and authorize the Chair to sign Resolution 011-2018 approving the performance period extension of multiple Subdivision Improvement Agreements listed in said Resolution for one year from their current performance date, if the project improvements are not completed by said date.
FUNDING: N/A
Body
DEPARTMENT RECOMMENDATION
Community Development Services, Department of Transportation (Transportation), is recommending the Board adopt this Resolution to streamline the Subdivision Improvement Agreement Amendment (Amendment) process. If an Amendment is necessary, it will be prepared by Transportation, executed by the Developer, and approved by the Director of Transportation; it will then be delivered to the Clerk of the Board to obtain the Chair’s signature.
DISCUSSION / BACKGROUND
It has been Transportation’s practice to bring a separate agenda item to the Board each time a developer requests a one-year extension. To improve efficiency and reduce staff time associated with multiple agenda items; Transportation is requesting the Board approve a Resolution that consolidates all Amendments that may come before the Board in that calendar year, should the project improvements not be completed.
The sole purpose of these Amendments is to extend the performance period for one year to complete project improvements such as placing final roadway paving, completion of curb, gutter, sidewalk or driveways and/or final pad grading, installation of individual retaining walls or drainage facilities. In addition, utility connections or facility work may need to be completed. Other items that make more extensive changes to the Amendments will still be brought to the Board for approval as individual agenda items.
The one-year performance period extensions will not impact the original bonds or change the conditions of approval.
ALTERNATIVES
Transportation would continue to process Amendments individually throughout the year, requiring additional staff time and cost versus the current proposed process.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
There is no fiscal impact or Net County Cost associated with this agenda item. The requested Board action reduces County staff time/cost associated with preparing and approving individual staff reports, and eliminates the need for the Board to act on each item separately.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on two (2) originals of the Resolution.
2) The Clerk of the Board will return one (1) fully executed original Resolution to CDS; Transportation; attention Julie Millard.
STRATEGIC PLAN COMPONENT
Infrastructure, Economic Development, Good Governance
CONTACT
Rafael Martinez, Director
Community Development Services, Department of Transportation