Title
Chief Administrative Office recommending the Board adopt and authorize the Chair to sign Resolution 045-2018 authorizing payment of $20,000 to the City of Placerville (City) to offset maintenance and operational costs associated with use of the Placerville Aquatic Center by residents of the County who reside outside of the City limits, with funding included in the Fiscal Year 2017-18 Adopted Budget, and find that the contribution is of general county interest and/or that the cost of maintenance is increased by reason of use by residents of the county outside of the city. (4/5 vote required for finding to Adopt Resolution)
FUNDING: General Fund.
...Body
DEPARTMENT RECOMMENDATION
Chief Administrative Office recommending the Board adopt and authorize the Chair to sign Resolution 045-2018 authorizing payment of $20,000 to the City of Placerville (City) to offset maintenance and operational costs associated with use of the Placerville Aquatic Center by residents of the County who reside outside of the City limits, with funding included in the Fiscal Year 2017/-18 Adopted Budget, and find that the contribution is of general county interest and/or that the cost of maintenance is increased by reason of use by residents of the county outside of the city. (4/5 vote required for finding and to Adopt Resolution)
DISCUSSION / BACKGROUND
Historically, the County of El Dorado (County) has provided funding for the City of Placerville Aquatic Center. In Fiscal Year 2005-06 the County, using Prop. 40 funding, made an investment of $300,000 in the infrastructure and renovation of the Aquatic Center. Later, the County and City entered into a Memorandum of Understanding (MOU), FY 2013-14, in the amount of $20,000 to be used to extend aquatic center hours from August 12, 2013 through September 2, 2013. In August of 2014, the Board took action to approve funding of $20,000 to the City for maintenance of the Aquatic Center. It was determined by the Board that any further requests for funding of the Aquatic Center needed a comprehensive analysis. Parks staff worked with the Parks and Recreation Commission and an adhoc group appointed in FY 2015/16 to work with the community and bring back recommendations regarding aquatics in El Dorado County. After reviewing the survey completed by identified agencies that have pools in the County and holding a public meeting to discuss the aquatic needs of the community, the adhoc group and staff recommended funding for the Placerville City Aquatic Center in the amount of $20,000 for maintenance of the facility.
Pursuant to California Government Code section 25553, the County can extend aid to the City if the cost of maintenance is increased by reason of use by non-city residents. The City has conducted numerous surveys over the seasons and consistently found approximately 30% of the users of their Aquatic Center were reported as city residents, leaving the majority of the users (approximately 70%) identified as non-city residents. The Aquatic Center, located at 301 Benham Street, Placerville, CA, each year incurs increases to the overall costs pertaining to the operations and maintenance of the pool based on the use by non-city residents. Those increased costs are associated with but not limited to water treatment products, replacement or repair of equipment, general facility maintenance and staff salaries.
In FY 2016-17, the County budgeted and the Board authorized the payment of $20,000 to offset maintenance and operational costs associated with the Aquatic Center. The funds were used in part for the following:
- Replacement of the diving board, a new pool sweep, and pump replacement
- Repair of the handicap lift and main pool heater
- Replacement of the heating and air unit in the pool office
- Chemicals and propane for pool maintenance
Policy 9.1.1.7 of the El Dorado County General Plan, Parks and Recreation Element states that the County should encourage and support efforts of independent recreation districts to provide parks and recreation facilities. The joint efforts of Community Service Districts, independent recreation districts, school districts, cities, and the County to provide parks and recreation facilities shall also be encouraged. The presence of the City of Placerville Aquatic Center is of a general interest to all residents of the County and provides a recreational resource for the community.
On February 27, 2018, the City of Placerville approved a Resolution requesting $20,000 in financial assistance from El Dorado County for Fiscal Year 2017-18 to offset some of the operational costs associated with providing a comprehensive aquatic program at the City of Placerville Aquatic Center. Pursuant to Government Code section 25553, upon receiving a certified copy of the resolution, if the Board of Supervisors finds by a four-fifths vote that the cost of maintenance is increased by reason of use by residents of the county outside of the City, it may determine to extend aid to the city for the purpose in an amount to be fixed by resolution, but not exceeding the amount requested by the legislative body of the City. The City will report to the County the disposition of the funding within one year from the time it is received.
The County's contribution provides for ongoing maintenance of the facility including but not limited to: 1) replacement of the diving board $4,074.31, 2) replacement of the heating and air unit on pool office $10,000, 3) purchase of new pool sweep $4,000, 4) pump replacement on play feature $2,115, 5) repair of handicap lift $2,000, 6) main pool heater repair $1,105, 7) purchase of Automatic External Defibrillator $2,700 8) replacement of deck chairs $2,000. In addition to capital outlay expenses, additional funds are being spent on pool chemicals and propane. The total annual operating maintenance budget for the facility is $146,855. The annual aquatics program budget (recreation programs) is $283,698. The City's recreation budget, which includes the pool, typically runs at about a $100,000 deficit annually.
In FY 2017-18, the El Dorado County Board of Supervisors set aside funding with the adoption of the FY 2017-18 budget. Any future year funding will require discussion and approval through the county’s annual budget process.
ALTERNATIVES
The Board could not approve the Resolution and payment would not be made to the City.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
City of Placerville
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
Funding of $20,000 for the City of Placerville is included in the FY 2017-18 Recommended Budget - Community Funding Requests. This annual funding will be included in the County Parks budget in future years, pursuant to direction from the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Assign Resolution number, obtain the Chair's signature and return signed documents to Vickie Sanders, Parks Manager.
STRATEGIC PLAN COMPONENT
Healthy Communities
Good Governance
CONTACT
Vickie Sanders x7538