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File #: 18-0404    Version: 1
Type: Agenda Item Status: Approved
File created: 3/6/2018 In control: Board of Supervisors
On agenda: 4/10/2018 Final action: 4/10/2018
Title: Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the 2018 Elks Club Drive Emergency Road Repair Project, Contract PW 17-31191, CIP 78725, Contract 2455: 1) Award the Construction Contract to the lowest responsive, responsible bidder, said bidder to be determined after the bid opening on March 29, 2018; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Federal Highway Administration (88.53% - Federal), California Disaster Assistance Act (8.60% - State), and Local Discretionary Funds. (2.87% - Local, Road Fund).
Attachments: 1. A - Bid Summary, 2. B - Addendum No1, 3. C - Addendum No2, 4. D - Project Detour Plan, 5. Executed Agreement 17-31191
Related files: 18-0017, 18-1520, 18-1591
Title
Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the 2018 Elks Club Drive Emergency Road Repair Project, Contract PW 17-31191, CIP 78725, Contract 2455:
1) Award the Construction Contract to the lowest responsive, responsible bidder, said bidder to be determined after the bid opening on March 29, 2018;
2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Federal Highway Administration (88.53% - Federal), California Disaster Assistance Act (8.60% - State), and Local Discretionary Funds. (2.87% - Local, Road Fund).
Body
DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
On March 29, 2018, the Community Development Services, Department of Transportation (Transportation) opened bids for the 218 Elks Club Drive Emergency Road Repair Project (Project). Four bids were received ranging from $355,000.00 to $498,828.00. West Coast Paving, Inc. was determined to be the lowest responsive, responsible bidder, with a bid of $355,000.00. Transportation recommends awarding the Contract to the lowest, responsive, responsible bidder, West Coast Paving, Inc.

Transportation issued the All Bidders Letter on Friday, March 30, 2018, notifying bidders of the recommendation to the Board for award and initiating the five-day bid protest period. The bid protest period ended at 5:00 p.m. on Friday, April 6, 2018, with no protests filed. At Addendum, the protest period had not ended so the title above does not reflect the award.

Authorize the Director of Transportation (Director), or Successor, to Sign Escrow Agreement:
Pursuant to Specia...

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