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Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Approve and authorize the Purchasing Agent to sign Agreement 2727 with Aramark Uniform and Career Apparel, LLC in the amount of $50,000 with an effective date retroactive to March 1, 2018 through February 28, 2021 for the provision of laundry and linen services on an “as requested” basis to departments County-wide; and
2) Authorize the Purchasing Agent to execute Amendments which do not increase the maximum obligation or term of the Agreement. (Est. Time: 5 Min.)
FUNDING: Various, based on Department utilization.
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DEPARTMENT RECOMMENDATION
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Approve and authorize the Purchasing Agent to sign Agreement 2727 with Aramark Uniform and Career Apparel, LLC in the amount of $50,000 with an effective date retroactive to March 1, 2018 through February 28, 2021 for the provision of laundry and linen services on an “as requested” basis to departments County-wide; and
2) Authorize the Purchasing Agent to execute Amendments which do not increase the maximum obligation or term of the Agreement.
DISCUSSION / BACKGROUND
The County has been contracting with Aramark since approximately 2007. The main departments that use these services are Public Health, Fleet, and Transportation.
Regarding the retroactive nature of this Agreement, the Agreement was set to expire shortly after FENIX Go Live. Due to the initial workload increase after Go Live, the Agreement was inadvertently missed. As soon as the oversight was realized, the renewal process began. Due to the time required to compile and finalize the necessary contract and insurance documents, the Agreement wasn’t initially approved by Counsel until the beginning of April. The renewal was further delayed due to a last minute change requested by the vendor which required further negotiations and approval. Departments have been continuing to utilize this service in the interim while the contract was being finalized. We have taken steps necessary to avoid this situation in the future. It is the expectation that recently improved FENIX reporting functionality will assist in these efforts.
ALTERNATIVES
The Board could choose to not approve this Agreement. Departments would have to obtain services through another vendor which would entail a lengthy transition process.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
Pricing remains the same under the terms of the new Agreement; however, inventory maintenance for towels was added which is consistent with similar service Agreements held between the County and other contracted vendors. Funding for these services is available in each department’s budget for FY 2017-18 and will be included for future fiscal years.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Alex Strudley - Procurement and Contracts Manager