Title
Community Development Services, Department of Transportation, recommending the Board approve the following:
1) Award Bid 19-745-016 for the purchase of Plant Mix Asphalt Concrete for the East Slope to the low qualified bidders, Tahoe Asphalt of South Lake Tahoe, CA as the primary supplier and Bing Materials of Minden , NV as the secondary supplier;
2) Authorize the Purchasing Agent to issue two purchase contracts in the total amount of $675,000.00, one to Tahoe Asphalt in the amount of $495,000.00 as the primary supplier, and one to Bing Materials in the amount of $180,000.00 for a thirty-six month (36-month) award period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Non-General Funding and Road Fund Discretionary Funds. (Tribe Funds)
Body
DISCUSSION / BACKGROUND
At the request of the Department of Transportation, the Procurement and Contract Division issued Invitation to Bid #19-745-016 for the purchase of Plant Mix Asphalt Concrete Mix for the East Slope of El Dorado County. Plant Mix Asphalt Concrete is used in the maintenance and repair of County roads on the East Slope of El Dorado County. Nine (9) Invitations to Bid were mailed, three to local vendors. Two qualified responses were receive, one from a local vendor.
ALTERNATIVES
Without Plant Mix Asphalt there would be road surface failure and public safety concerns.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
CAO, Procurement and Contracts Division
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
Procurement and Contracts Division has been advised that funding is available within the Department of Transportation's budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure, Public Safety
CONTACT
Rafael Martinez, Director
Department of Transportation