Title
Community Development Services, Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with West Coast Paving, Inc., for the Elks Club Drive Capital Overlay and Rehabilitation Project, Contract PW 18-31210, CIP 72192, Contract 2752; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Local Discretionary Road Funds. (100% - Local)
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DISCUSSION / BACKGROUND
The contract for the Elks Club Drive Capital Overlay and Rehabilitation Project (Project) was approved by the Board on May 15, 2018 (Item 19). All work required by the contract was completed by September 20, 2018. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $745,739.00
Contract Item Cost $768,410.95
Contract Change Order Cost $ 37,434.00
Total Direct Construction Cost $805,844.95
Direct Construction Budget $825,313.00
Major Contract Change Orders on the Project dealt with the following:
· CCO #01 - Installation of leveling course asphalt concrete to accommodate placement of pavement reinforcement.
· CCO #02 - Paving in ditch to match new level of roadway
The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff woul...
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