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File #: 18-1899    Version: 1
Type: Agenda Item Status: Approved
File created: 12/4/2018 In control: Board of Supervisors
On agenda: 1/15/2019 Final action: 1/15/2019
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board of Supervisors: 1) Find and declare that the donation of a surplus vehicle, 1996 Ford Van (License 041851), will be used in a manner that is beneficial to the public good; and 2) Authorize the Purchasing Agent to execute the attached agreement for the donation of the surplus vehicle to Hangtown Haven, Inc. of Placerville, CA., an organization exempt from taxation pursuant to Section 501(c)(3) of the Internal Revenue Code. FUNDING: N/A
Attachments: 1. A - hangtown haven blue route, 2. B - hangtown haven agreement
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board of Supervisors:
1) Find and declare that the donation of a surplus vehicle, 1996 Ford Van (License 041851), will be used in a manner that is beneficial to the public good; and
2) Authorize the Purchasing Agent to execute the attached agreement for the donation of the surplus vehicle to Hangtown Haven, Inc. of Placerville, CA., an organization exempt from taxation pursuant to Section 501(c)(3) of the Internal Revenue Code.

FUNDING: N/A
Body
DISCUSSION/BACKGROUND
In accordance with the Purchasing Ordinance as noted in Section 3.12.220 of the El Dorado County Code of Ordinances, upon the recommendation of the purchasing agent that specific items of property belonging to the County and found by the Board of Supervisors not to be required or adequate for County use, the Board of Supervisors may make available to community based organizations engaged in the pursuit of public purposes those items of surplus personal property. The transfer of personal property to such organizations shall be made in accordance with Government Code sections 25372(a)(5) and pursuant to a written agreement.

At their October 30, 2018 meeting, a 1996 Ford 12-Passenger Van (County Tag #503590) was designated by the Board as surplus to the County's needs (Item 8, File 18-1614). Government Code, Section 25372 et seq. provides the authority for the Board to donate or lease any real or personal property that it declares to be surplus to certain agencies and jurisdictions. This applies to organizations exempt from taxation pursuant to Section 501(c)(3) of the Internal Revenue Code Section 501(c)(3) of the Internal Revenue Code that is organized to provide health or human services.

In early November of 2018, Don Vanderkar of Hangtown Haven Inc., a non-profit 501(c)(3) organization, reached out to Supervisor Hidahl to request that the County donate the van to Hangtown Haven. The organization meets the r...

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