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File #: 18-1932    Version: 1
Type: Agenda Item Status: Approved
File created: 12/10/2018 In control: Board of Supervisors
On agenda: 1/15/2019 Final action: 1/15/2019
Title: Chief Administrative Office, Facilities Division and the Sheriff's Office recommending the Board approve the following: 1) Award Bid 19-425-028 for the purchase of Dispatch Center Consoles to the low qualified bidder, Watson Consoles, of Poulsbo, WA; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $160,028 to Watson Consoles for a one-time purchase following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contract on an as-needed basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Public Safety Facility USDA Loan - General Fund.
Attachments: 1. A - 19-425-028 Award Letter, 2. B - 19-425-028 Dispatch Center Consoles Evaluation, 3. C - Complete Bid
Related files: 14-0133
Title
Chief Administrative Office, Facilities Division and the Sheriff's Office recommending the Board approve the following:
1) Award Bid 19-425-028 for the purchase of Dispatch Center Consoles to the low qualified bidder, Watson Consoles, of Poulsbo, WA;
2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $160,028 to Watson Consoles for a one-time purchase following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contract on an as-needed basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: Public Safety Facility USDA Loan - General Fund.
Body
DISCUSSION / BACKGROUND
At the request of the CAO, Facilities Division, the Procurement and Contracts Division issued an invitation to Bid for Dispatch Center Consoles in the new Public Safety Facility. Three (3) Bid Notification Letters were mailed, none to local vendors. Two (2) qualified responses were received, none from local vendors. The qualified bidders were Watson Consoles, and Xybix Systems.

A selection committee made up of representatives from Facilities, Procurement and Contracts, the Sheriff's department and our design criteria consultant, Arch Nexus, reviewed all responses. Watson Consoles provided the lowest overall bid based on the specifications that the selection committee determined best met the needs of the County.

The Division is recommending that the Board award the purchase contract to Watson Consoles of Poulsbo, WA. In addition to the lead time requirement for delivery of the consoles and components, the award must be completed so that the electrical subcontractors can complete the wiring plans required for the console system. By awarding this contract today, the team anticipates that the consoles will be installed in June allowing the project to remain on schedule and on budget.

The Division is requesting that the Board authorize the Purchasing Agent to increase ...

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