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File #: 18-1843    Version: 1
Type: Agenda Item Status: Approved
File created: 11/20/2018 In control: Board of Supervisors
On agenda: 2/5/2019 Final action: 2/6/2019
Title: Department of Transportation recommending the Board consider the following pertaining to the Safety Countermeasures at Various Locations Maintenance Project, 49320/36201034, Contract 3630: 1) Approve and authorize the Chair to sign a Budget Transfer in the amount of $2,784,600, increasing overall budget appropriations for Fiscal Year 2018-19 to accommodate projected expenditures (4/5 vote required); 2) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 3) Authorize advertisement for construction bids. FUNDING: Highway Safety Improvement Program Funds (100%). (Federal Funds)
Attachments: 1. A - Contract Documents, 2. B - Budget Transfer, 3. C - Approved CRS, 4. D - Vicinity Map, 5. Executed Budget Transfer
Related files: 19-0323, 19-1503
Title
Department of Transportation recommending the Board consider the following pertaining to the Safety Countermeasures at Various Locations Maintenance Project, 49320/36201034, Contract 3630:
1) Approve and authorize the Chair to sign a Budget Transfer in the amount of $2,784,600, increasing overall budget appropriations for Fiscal Year 2018-19 to accommodate projected expenditures (4/5 vote required);
2) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
3) Authorize advertisement for construction bids.

FUNDING: Highway Safety Improvement Program Funds (100%). (Federal Funds)
Body
DISCUSSION / BACKGROUND
The Safety Countermeasures at Various Locations Project (Project) will provide safety countermeasures by installation of high friction surface treatment, new thermoplastic striping, raised pavement markers, and advanced warning signs at various locations throughout the County.

Due to federal funding, both California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance are required. A CEQA Notice of Exemption was filed on July 10, 2017. A California Department of Transportation (Caltrans) NEPA Categorical Exclusion Determination was issued on July 28, 2017. No environmental permits were required for the Project.

Acquisition of right of way was not required for this Project.

Transportation has received federal funding authorization (E-76) for construction phase activities.

The Contract Documents include all required federal provisions and incorporate the current Caltran’s Disadvantaged Business Enterprise (DBE) requirements. The DBE goal is 12%.

In order to complete this project, the FY 2018/19 DOT Maintenance budget will need to be adjusted as follows:
Budgeted appropriations in the DOT Maintenance budget need to be increased in Professional and Specialized Services by $497,200 and Construction and Engineering Contracts by $2,287,400. This is offset by an increas...

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