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File #: 18-1843    Version: 1
Type: Agenda Item Status: Approved
File created: 11/20/2018 In control: Board of Supervisors
On agenda: 2/5/2019 Final action: 2/6/2019
Title: Department of Transportation recommending the Board consider the following pertaining to the Safety Countermeasures at Various Locations Maintenance Project, 49320/36201034, Contract 3630: 1) Approve and authorize the Chair to sign a Budget Transfer in the amount of $2,784,600, increasing overall budget appropriations for Fiscal Year 2018-19 to accommodate projected expenditures (4/5 vote required); 2) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 3) Authorize advertisement for construction bids. FUNDING: Highway Safety Improvement Program Funds (100%). (Federal Funds)
Attachments: 1. A - Contract Documents, 2. B - Budget Transfer, 3. C - Approved CRS, 4. D - Vicinity Map, 5. Executed Budget Transfer
Related files: 19-0323

Title

Department of Transportation recommending the Board consider the following pertaining to the Safety Countermeasures at Various Locations Maintenance Project, 49320/36201034, Contract 3630:

1) Approve and authorize the Chair to sign a Budget Transfer in the amount of $2,784,600, increasing overall budget appropriations for Fiscal Year 2018-19 to accommodate projected expenditures (4/5 vote required);

2) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and

3) Authorize advertisement for construction bids.

 

FUNDING:  Highway Safety Improvement Program Funds (100%).  (Federal Funds)

Body

DISCUSSION / BACKGROUND

The Safety Countermeasures at Various Locations Project (Project) will provide safety countermeasures by installation of high friction surface treatment, new thermoplastic striping, raised pavement markers, and advanced warning signs at various locations throughout the County. 

 

Due to federal funding, both California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance are required.  A CEQA Notice of Exemption was filed on July 10, 2017.  A California Department of Transportation (Caltrans) NEPA Categorical Exclusion Determination was issued on July 28, 2017.  No environmental permits were required for the Project.

 

Acquisition of right of way was not required for this Project.

 

Transportation has received federal funding authorization (E-76) for construction phase activities.

 

The Contract Documents include all required federal provisions and incorporate the current Caltran’s Disadvantaged Business Enterprise (DBE) requirements.  The DBE goal is 12%.

 

In order to complete this project, the FY 2018/19 DOT Maintenance budget will need to be adjusted as follows:

Budgeted appropriations in the DOT Maintenance budget need to be increased in Professional and Specialized Services by $497,200 and Construction and Engineering Contracts by $2,287,400.  This is offset by an increase in Federal Hazard Elimination revenue in the amount of $2,784,600.

 

ALTERNATIVES

1) The Board could choose to not approve the Contract Documents.  Transportation will make any changes requested by the Board and return at a later date.

2) The Board could choose to not authorize advertisement for construction bids.  Transportation will make any changes requested by the Board and return at a later date.

 

PRIOR BOARD ACTION

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

The total estimated cost for the Project’s construction phase is $2,287,400, which includes construction items of work, construction management, inspection, materials testing, and contingencies.

 

There is an increase to the budget, but no current financial impact or change to Net County Cost associated with this item.  The Board will not obligate the County with the current requested action.  The obligation will result from the subsequent action of awarding the bid.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) The Clerk of the Board will obtain the Chair's signature on the construction Plans for the Project.

2) The Clerk of the Board will forward the original signed Plan set to Transportation, Fairlane Engineering, attention Brian Franklin.

 

TRANSPORTATION FOLLOW UP ACTIONS

Transportation will advertise the Project for bid proposals and return to the Board with recommendations for award at a later date.

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Rafael Martinez, Director

Department of Transportation