Share to Facebook Share to Twitter Bookmark and Share
File #: 19-0053    Version: 1
Type: Agenda Item Status: Approved
File created: 1/3/2019 In control: Board of Supervisors
On agenda: 2/5/2019 Final action: 2/6/2019
Title: Sheriff's Office recommending the Board approve the following: 1) Award Bid 19-204-036 for the purchase of Juniper Networks Network Components & License for Maintenance and Support to the low qualified bidder, Zones, LLC of Auburn, WA; and 2) Authorize the Purchasing Agent to issue a purchase order in the amount of $121,676.69 plus applicable sales tax. FUNDING: General Fund.
Attachments: 1. A - 19-204-306 Juniper Networks Components - Award, 2. B - 19-204-036 Juniper Networks - Network Components & Licenses for Maintenance & Support, 3. C - 19-204-036 Juniper Networks Components - BID

Title

Sheriff's Office recommending the Board approve the following:

1) Award Bid 19-204-036 for the purchase of Juniper Networks Network Components & License for Maintenance and Support to the low qualified bidder, Zones, LLC of Auburn, WA; and

2) Authorize the Purchasing Agent to issue a purchase order in the amount of $121,676.69 plus applicable sales tax.

 

FUNDING: General Fund.

Body

DISCUSSION / BACKGROUND

At the request of the Sheriff's Office, the Procurement and Contracts Division issued an invitation to Bid for Juniper Networks Network Components and License for Maintenance and Support in the new Public Safety Facility.  Sixty-three (63) Bid Notification Letters were mailed, none to local vendors.  Eight (8) qualified responses were received, none from local vendors.  The qualified bidders were Hypertec USA, Zones, LLC, Opal Business Solutions, Xpyles, LLC, PCMG, Inc. Howard Technology Solutions, Walker & Associates, and Mergent Systems.

 

The selection committee, made up of representatives from Procurement and Contracts and the Sheriff's Office, reviewed all responses.

 

ALTERNATIVES

There are no feasibile alternatives. Network components and maintenance and support licenses are required for the Sheriff's new Public Safety Facility and the bid process resulted in the lowest cost proposal from a qualified vendor.

 

PRIOR BOARD ACTION

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

The Procurement and Contracts Division issued and completed the formal bid process.

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

Funding is available within the Sheriff's Office budget.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Bid Details:

Michele Weimer, Ext 5670

 

Department Details:

Jon Deville, Ext 5691