Share to Facebook Share to Twitter Bookmark and Share
File #: 19-0059    Version: 1
Type: Agenda Item Status: Approved
File created: 1/4/2019 In control: Board of Supervisors
On agenda: 2/12/2019 Final action: 2/12/2019
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with RNR Construction, Inc., for the Airport Road Storm Damage Repair Project, CIP 78717/36102022, Contract 3240; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Federal Highway Administration anticipated reimbursement (89.11%), California Disaster Assistance Act anticipated reimbursement (8.21%), Road Fund (2.68%).
Attachments: 1. A- Notice of Acceptance, 2. Recorded Notice of Acceptance
Related files: 18-1393, 18-1044
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with RNR Construction, Inc., for the Airport Road Storm Damage Repair Project, CIP 78717/36102022, Contract 3240; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Federal Highway Administration anticipated reimbursement (89.11%), California Disaster Assistance Act anticipated reimbursement (8.21%), Road Fund (2.68%).
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on August 28, 2018, (Item 28), construction began on November 12, 2018, and the roadway was opened to motorists on December 07, 2018. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 353,444.00
Contract Item Cost $ 341,590.50
Contract Change Order Cost $ 6,000.00
Total Direct Construction Cost $ 347,590.50
Direct Construction Budget $ 388,789.00

Major Contract Change Orders on the Project dealt with the addition of an asphalt concrete dike and modifications to striping.

The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.

ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA...

Click here for full text