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File #: 19-0166    Version: 1
Type: Agenda Item Status: Approved
File created: 1/23/2019 In control: Board of Supervisors
On agenda: 2/12/2019 Final action: 2/12/2019
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Trinity River Construction, Inc., for the 2017 Happy Valley Storm Damage Repair Project, CIP 78724/36102023, Contract 2769; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and California Office of Emergency Services to obtain reimbursement of up to 93.75% of total eligible project costs. (Local/State/Federal)
Attachments: 1. A - Notice of Acceptance, 2. Recorded Notice of Acceptance
Related files: 17-0300, 18-0624, 18-0879
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Trinity River Construction, Inc., for the 2017 Happy Valley Storm Damage Repair Project, CIP 78724/36102023, Contract 2769; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and California Office of Emergency Services to obtain reimbursement of up to 93.75% of total eligible project costs. (Local/State/Federal)
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on June 26, 2018, (Item 39), construction began on September 17, 2018, and the roadway was opened to motorists on November 9, 2018. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 459,569.00
Contract Item Cost $ 459,095.00
Contract Change Order Cost $ 18,696.62
Total Direct Construction Cost $ 477,791.62
Direct Construction Budget $ 528,504.35

Major Contract Change Orders on the Project dealt with differing site conditions (the presence of groundwater) encountered during drilling and installation of the deep, near-vertical micropiles prior to construction of the grade-beam retaining wall.

The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will ...

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