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File #: 19-0174    Version: 1
Type: Agenda Item Status: Approved
File created: 1/24/2019 In control: Board of Supervisors
On agenda: 2/12/2019 Final action: 2/12/2019
Title: Chief Administrative Office, Facilities Division, recommending the Board consider the following pertaining to the Placerville Jail Roof Replacement: 1) Adopt the bid, specifications and contract documents for the roof replacement needed at the Placerville Jail; 2) Approve and authorize the Chair to sign the construction bid documents; and 3) Authorize advertisement for construction bids (Bid Number:19-968-015). FUNDING: Accumulated Capital Outlay Fund.
Attachments: 1. A - Blue Route Approval, 2. B - Request for Bid 09-14-18, 3. Executed Facilities Contract Documents
Related files: 19-0623

Title

Chief Administrative Office, Facilities Division, recommending the Board consider the following pertaining to the Placerville Jail Roof Replacement:

1) Adopt the bid, specifications and contract documents for the roof replacement needed at the Placerville Jail;

2) Approve and authorize the Chair to sign the construction bid documents; and

3) Authorize advertisement for construction bids (Bid Number:19-968-015).

 

FUNDING:  Accumulated Capital Outlay Fund.

Body

DISCUSSION / BACKGROUND

The Placerville Jail was built in 1988 and the EPDM (ethylene propylene diene terpolymer) type roof is part of that original construction.  At 30 years old, this roof is at the end of its useful life and the Facilities Division has made several short term repairs over the years to maximize its longevity.  At this juncture, it has become more cost effective to replace the roof entirely to prevent any further damage within the facility from leakage. 

 

The Division plans to install a roof of similar construction with an extremely durable synthetic roofing membrane and another 30 years of life, or more, is expected.  A replacement of the roof will reduce service calls and the risk of extensive damage should a serious leak occur. The Division requests the Board adopt the bid, specifications, and contract documents for the roof replacement; approve and authorize the Chair to sign the construction bid documents; and authorize advertisement for construction bids (Bid Number:19-968-015).

 

Upon approval by the Board, the Facilities Division and Procurement and Contracts will finalize the bid schedule, advertise for bids, and return to the Board with a recommendation for award at the conclusion of the bid process.

 

ALTERNATIVES

Should the Board decline to approve the bid the Division shall continue to perform short-term repairs.

 

PRIOR BOARD ACTION

NA

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

NA

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

This project has been budgeted for Fiscal Year 2018-19 in the Accumulative Capital Outlay Fund.  There is no change to Net County Cost.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Obtain Chair’s signature on the bid documents and provide the Division with one original.

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Russ Fackrell

Facilities Division Manager