Share to Facebook Share to Twitter Bookmark and Share
File #: 18-1591    Version: 1
Type: Agenda Item Status: Approved
File created: 10/4/2018 In control: Board of Supervisors
On agenda: 2/12/2019 Final action: 2/12/2019
Title: Department of Transportation recommending the Board take the following actions related to the 2018 Elks Club Drive Emergency Road Repair Project, Contract PW 17-31191, CIP 78725, Fenix 2455: 1) Retroactively approve and authorize the Chair to sign Contract Change Order 2, in the amount of $44,926.05, replacing existing substandard structural material to prolong the life of the new roadway; and 2) Find that an exception to the competitive bidding requirement exists for the work described in Contract Change Order 2 and that a waiver of competitive bidding is appropriate. (Est. Time: 5 Minutes) FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.60%), Road Fund (2.87%).
Attachments: 1. A - CCO 02, 2. Executed Contract Change Order 2455
Related files: 18-0017, 18-1520, 18-0404
Title
Department of Transportation recommending the Board take the following actions related to the 2018 Elks Club Drive Emergency Road Repair Project, Contract PW 17-31191, CIP 78725, Fenix 2455:
1) Retroactively approve and authorize the Chair to sign Contract Change Order 2, in the amount of $44,926.05, replacing existing substandard structural material to prolong the life of the new roadway; and
2) Find that an exception to the competitive bidding requirement exists for the work described in Contract Change Order 2 and that a waiver of competitive bidding is appropriate. (Est. Time: 5 Minutes)

FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.60%), Road Fund (2.87%).
Body
DISCUSSION / BACKGROUND
The Board authorized Department of Transportation (Transportation) to advertise the 2018 Elks Club Drive Emergency Road Repair Project (Project) for bids on March 6, 2018 (Item 22). Transportation opened bids on March 29, 2018, and the Board awarded the Project to West Coast Paving, Inc. (West Coast) on April 10, 2018 (Item 10).

The contract documents required work on Tam O'Shanter Drive to replace asphalt concrete that had been destroyed by traffic that was detoured from Elks Club Drive during the time Elks Club was closed. When the contractor began removing the existing destroyed asphalt concrete, it was discovered that the existing road was comprised of approximately two inches of asphalt concrete that had been placed directly on native ground. Replacing this substandard section in kind would not have been an appropriate use of public funds, because the road would have failed prematurely again. Therefore, Transportation staff directed the contractor to construct a road section comprised of 3" of asphalt concrete over 8" of class 2 aggregate base. The removal of the existing asphalt concrete and the placement of the new asphalt concrete were covered by the contract...

Click here for full text