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File #: 19-0323    Version: 1
Type: Agenda Item Status: Approved
File created: 2/21/2019 In control: Board of Supervisors
On agenda: 4/2/2019 Final action: 4/2/2019
Title: Department of Transportation recommending the Board take the following actions pertaining to the Safety Countermeasures at Various Locations Project, CIP 49320/36201034, Contract 3630: 1) Award the Construction Contract to Truesdell Corporation of California, Inc. who was determined to be the lowest, responsive, responsible bidder; 2) Approve and authorize the Chair to sign the Construction Contract, subject to final review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Highway Safety Improvement Program Funds (100%). (Federal Funds)
Attachments: 1. A - Addendum No.1, 2. B - Addendum No.2, 3. C - Bid Summary, 4. Executed Contract 3630
Related files: 18-1843
Title
Department of Transportation recommending the Board take the following actions pertaining to the Safety Countermeasures at Various Locations Project, CIP 49320/36201034, Contract 3630:
1) Award the Construction Contract to Truesdell Corporation of California, Inc. who was determined to be the lowest, responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Construction Contract, subject to final review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Highway Safety Improvement Program Funds (100%). (Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
On Wednesday, March 6, 2019 at 2:00 p.m. Department of Transportation (Transportation) opened bids for Safety Countermeasures at Various Locations (Project). Two Bids were received ranging from $1,118,118.00 to $1,511,217.80

The Disadvantaged Business Enterprise (DBE) goal for this project is 12%. Per the Contract documents, the Contractor had until 5:00pm on the fifth business day after the bid opening to submit their DBE commitment and documentation. Truesdell Corporation of California, Inc. (Truesdell) submitted their DBE commitment and documentation on Monday, March 11, 2019 with a 12% DBE commitment. Transportation reviewed Truesdell’s DBE Commitment form submittal and finds that the firms listed are certified DBEs under the California Unified Certification Program and meet the criteria for a DBE; that Truesdell provided sufficient written confirmation from each DBE firm that each is participating in the Contract; and, that Truesdell has committed to meeting the Contract DBE goal.

Transportation issued the All Bidders Letter on Tuesday March 12, 2019, notifying the bidders o...

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