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Chief Administrative Office, Facilities Division and Procurement and Contracts Division, and Health and Human Services Agency, recommending the Board consider the following:
1) Reject the Bid Protest submitted by Norwood Construction Services for Bid No 19-968-041; and
2) Award Bid No. 19-968-041 for the tenant improvements needed at 3368 Sandy Way, South Lake Tahoe to the lowest responsive and qualified bidder, Roebbelen Contracting, Inc.; and
3) Authorize the Chair to sign Public Works Contract No. 19-968-041, subject to review and approval by County Counsel and Risk Management; with Roebbelen Contracting, Inc. for $1,064,000 and a term of 120 calendar days; and
4) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by any Contractor and in accordance with Pubic Contract Code Section 22300, for the purpose of holding Contract retention funds. (Est. Time: 10 Min.)
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DISCUSSION / BACKGROUND
On January 29th, 2019, the Board adopted the plans and specifications and authorized the Chair to sign request for construction bid documents No. 19-968-041. The purpose of the bid was to secure construction services to provide a tenant improvement for the County’s building located on 3368 Sandy Way, South Lake Tahoe.
Five bids were received and Roebbelen Contracting, Inc. was the lowest responsive and qualified bidder. Two bids were rejected for failure to submit a complete bid packet in accordance with the Instructions to Bidders and were deemed “non-responsive.” A bid protest was received on April 4, 2019 from Norwood Construction Services (Attachment B). Norwood Construction Services was one of the Bidders deemed non-responsive due to the fact that they did not return the entire package provided at the Mandatory Pre-Bid meeting to ensure that all of the requirements were received and understood by the bidders. When requirements are not understood by bidders, the County is at risk for future change orders. Therefore, based on the siz...
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