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Sheriff’s Office recommending the Board approve and authorize the Chair to sign Amendment II to the perpetual Agreement 875-S0911 (FENIX 1026) with Keefe Commissary Network, LLC, an affiliate of The Keefe Group, to do the following:
1) Replace Section 6. Menu in Agreement 875-S0911 Amendment I;
2) Amend Section 8. Term & Termination to revise the contract term from perpetual to month-to-month beginning April 30, 2019 until either party cancels in writing 30 days prior to the date of termination; and
3) Amend Notice to Parties and County Officer responsible for administering the contract to update the information.
FUNDING: Inmate Welfare Trust Account.
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DISCUSSION / BACKGROUND
Since September 1, 2000, Keefe Commissary Network has provided personnel, materials and services necessary to implement a commissary network program to facilitate the ordering of commissary supplies by inmates of the Placerville and South Lake Tahoe Jails.
On September 15, 2009, the Board approved perpetual Agreement # 875-S0911 to obtain commissary services from Keefe for both jails allowing inmates to purchase sundries and food items using their own funds which are held in the Inmate Welfare Trust Account. The term of the agreement was from April 30, 2009 to April 29, 2014 with an automatic renewal for successive one-year terms thereafter, unless either party to the Agreement gives notice in writing to the other party 30 days prior to the expiration of any term or extended term. On February 23, 2010, Amendment I was signed to provide better auditing capability by clarifying language contained in the Agreement.
Perpetual Agreement # 875-S0911 has continued for the successive one-year terms beginning on April 30, 2014, and is now being amended a second time to revert to a month-to-month Agreement to give more flexibility to the County to adjust or cancel if new technology or a new vendor is able to provide these same services more efficiently or more cost effectively i...
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