Title
Chief Administrative Office, Facilities Division and Procurement and Contracts Division, recommending the Board consider the following:
1) Award Bid No. 19-968-015 for the Placerville Jail Roof Replacement to the lowest responsive and qualified bidder, Madsen Roofing & Waterproofing, Inc.; and
2) Authorize the Chair to sign Public Works Contract No. 3940, subject to review and approval by County Counsel and Risk Management; with Madsen Roofing & Waterproofing, Inc. for $684,719 and a term of 100 calendar days; and
3) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by any Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.
FUNDING: Accumulated Capital Outlay Fund (ACO)
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DISCUSSION / BACKGROUND
On February 12, 2019, the Board adopted the plans and specifications and authorized the Chair to sign request for construction bid documents No. 19-968-015. The purpose of the bid was to secure construction services to replace the roof at the Placerville Jail.
Six bids were received and Madsen Roofing & Waterproofing, Inc. was the lowest responsive and qualified bidder. The awarded contract amount is $684,719 with a term of 100 calendar days.
Upon approval by County Counsel and Risk Management, the Division will forward two (2) originals of the Construction Contract, with the required bonds and the approved Contract Routing Sheet, to the Chair for signature and will issue the notice to proceed shortly thereafter.
ALTERNATIVES
Should the Board decline to award the bid the Division shall continue to perform short-term repairs
PRIOR BOARD ACTION
February 12, 2019; Legistar File 19-0174; No. 3
OTHER DEPARTMENT / AGENCY INVOLVEMENT
NA
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
This project has been budgeted for Fiscal Year 2018-19 in the Accumulative Capital Outlay Fund. There is no change to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Upon approval by County Counsel and Risk Management, the Division will forward two (2) originals of the Construction Contract, together with the required bonds and insurance, and the approved Contract Routing Sheet to the Clerk for the Chair's signature.
2) The Clerk will forward one (1) fully executed Construction Contract to the Facilities Division for further processing.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Russ Fackrell
Facilities Division Manager
Michele Weimer
Procurement and Contracts Manager / Purchasing Agent