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Environmental Management Department recommending the Board approve and authorize the Chair to sign Amendment 1 to Agreement for Services 2874 with Stratus Environmental, Inc. for the provision of landfill gas compliance monitoring and reporting services in order to extend the term three additional years through May 21, 2022, increase the total amount of the Agreement by $135,000 for a new not-to-exceed amount of $177,755, include a new annual cost estimate to cover the extended term, and include other minor administrative changes as necessary, with no change to the scope of work.
FUNDING: County Service Area No. 10 - Solid Waste funds. (Non-General Fund)
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DISCUSSION / BACKGROUND
On May 11, 2018, the Environmental Management Department (Environmental Management) entered into a one (1) year agreement with Stratus Environmental, Inc. (Stratus) to provide scheduled landfill gas compliance monitoring and reporting services as well as general assistance and repair work on an as-needed basis for the landfill gas collection system at the Union Mine Disposal Site. The purpose of the one (1) year term agreement was to serve as a trial basis as this was the first time Environmental Management has contracted with Stratus. Stratus has since provided exceptional services and Environmental Management would like to continue these required services with Stratus, thereby requesting to amend the current agreement.
In August, 2016, the Community Development Agency issued a Request for Qualifications (RFQ) to establish a list of qualified firms for 25 categories of professional services. In accordance with Procurement Policy C-17, Section 7.10, RFQ, CDA formed an evaluation committee. The committee reviewed responses for the category of landfill gas compliance monitoring and reporting. The evaluation for this category was based on specific experience to successfully provide the full range of services; demonstration of management and organizational ability relati...
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