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File #: 19-0535    Version: 1
Type: Agenda Item Status: Approved
File created: 3/26/2019 In control: Board of Supervisors
On agenda: 7/16/2019 Final action: 7/16/2019
Title: Department of Transportation recommending the Board take the following actions related to the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, CIP 78711/36102025, Contract 2771: 1) Approve and authorize the Board Chair to sign Contract Change Order 5, in the amount of $181,498 to realign a portion of Peavine Ridge Road; 2) Find that an exception to the competitive bidding requirement exists for the work described in Contract Change Order 5 and that a waiver of competitive bidding is appropriate; and 3) Authorize an increase to the construction phase budget in the amount of $247,498. FUNDING: State Transportation Block Grant Exchange funds.
Attachments: 1. A - CCO 5, 2. Executed Work Order
Related files: 19-0444, 19-0101, 18-0836, 18-1117, 18-1310, 18-1947
Title
Department of Transportation recommending the Board take the following actions related to the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, CIP 78711/36102025, Contract 2771:
1) Approve and authorize the Board Chair to sign Contract Change Order 5, in the amount of $181,498 to realign a portion of Peavine Ridge Road;
2) Find that an exception to the competitive bidding requirement exists for the work described in Contract Change Order 5 and that a waiver of competitive bidding is appropriate; and
3) Authorize an increase to the construction phase budget in the amount of $247,498.

FUNDING: State Transportation Block Grant Exchange funds.
Body
DISCUSSION / BACKGROUND
The contract for the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project (Project) was approved by the Board on September 25, 2018 (Item 49) and notice to proceed was issued for November 5, 2018. On February 12, 2019 (Item 19), the Board approved Contract Change Order (CCO) 4 in the amount of $144,525 and also a budget increase of $75,000. On March 19, 2019 (Item 32), the Department of Transportation (Transportation) advised the Board that additional damage had occurred at one of the Project sites, and that Transportation would be returning with a CCO for Board approval at a later date.

This Project has two distinct sites: One on White Meadows Road about 1.4 miles from U.S. 50, and another site on Peavine Ridge Road about 5.1 miles from U.S. 50. Both sites were damaged by heavy rain in early 2017. There were numerous other storm damage projects on the west slope with higher repair priorities, so this Project sat idle through the winter of 2017-2018 (with no subsequent damage to either site). Construction started in September 2018. Work was approximately 80% completed before rain in late 2018 caused work to be suspended. The White Meadows site made it through winter 2018-2019 with no damage, but the Peavine Ridge site experienced significant ad...

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