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File #: 19-0868    Version: 1
Type: Agenda Item Status: Approved
File created: 5/23/2019 In control: Board of Supervisors
On agenda: 7/16/2019 Final action: 7/16/2019
Title: Probation Department recommending the Board: 1) Make findings that it is more economical and feasible to contract out in accordance with Chapter 3.13, Section 3.13.030 of the County Contracting Out Ordinance to contract out for janitorial services for a leased facility outside the government center locations; 2) Approve and authorize the Chair to sign Agreement for Services 4051 with Pro-Line Cleaning Services, Inc., to provide janitorial services for the Probation Department located at 3974 Durock Road, Shingle Springs, Suites 205-211 and for the Community Corrections Center located at 3974 Durock Road, Shingle Springs, Suites 201-204, for the term of August 1, 2019 through July 31, 2022, with a not to exceed amount of $88,428.00; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4051, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County C...
Attachments: 1. A - Agreement 4051, 2. B - Counsel Approval Agmt 4051, 3. Executed Agreement 4051
Title
Probation Department recommending the Board:
1) Make findings that it is more economical and feasible to contract out in accordance with Chapter 3.13, Section 3.13.030 of the County Contracting Out Ordinance to contract out for janitorial services for a leased facility outside the government center locations;
2) Approve and authorize the Chair to sign Agreement for Services 4051 with Pro-Line Cleaning Services, Inc., to provide janitorial services for the Probation Department located at 3974 Durock Road, Shingle Springs, Suites 205-211 and for the Community Corrections Center located at 3974 Durock Road, Shingle Springs, Suites 201-204, for the term of August 1, 2019 through July 31, 2022, with a not to exceed amount of $88,428.00; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4051, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

FUNDING: General Fund ($63,265) and Public Safety Realignment ($25,163).
Body
DISCUSSION / BACKGROUND
Pro-Line has been providing janitorial services to the County since 2007, including the identified Probation facilities at Durock Road. The existing agreement with Pro-line expires July 31, 2019.

Under the current recommended Agreement 4051, Pro-Line is contracted to clean the Probation Department located at 3974 Durock Road, Shingle Springs, Suites 205-211 and the Community Corrections Center located at 3974 Durock Road, Shingle Springs, Suites 201-204. This agreement includes a yearly rate increase. The vendor has indicated it is due to annual wage increases.

Government Code Section 31000 requires that prior to contracting for janitorial services the Board must find that the site receiving said services is remote from available county employee resources and that the county's economic interests are served by such a contract rather than by...

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