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File #: 19-0929    Version: 1
Type: Agenda Item Status: Approved
File created: 6/5/2019 In control: Board of Supervisors
On agenda: 7/16/2019 Final action: 7/16/2019
Title: Environmental Management Department recommending the Board: 1) Award Request for Proposal 19-988-068 for the provision of on-call landfill maintenance services at the Union Mine Disposal Site to the successful proposer, Doug Veerkamp General Engineering, Inc.; 2) Authorize the Environmental Management Department to negotiate a 3-year Agreement for Services with Doug Veerkamp General Engineering, Inc. and an additional Agreement for Services with Joe Vicini, Inc., in an amount not to exceed $300,000 for each, for a total amount of $600,000; 3) Authorize the Purchasing Agent to execute said Agreements, contingent upon County Counsel and Risk Management review, including minor revisions as required; and 4) Make findings that it is more feasible and economical to contract for on-call landfill maintenance services at the Union Mine Landfill Disposal Site. FUNDING: Non-General Fund / County Service Area No. 10 - Solid Waste funds.
Attachments: 1. A - RFP No. 19-988-068
Related files: 10-0897, 16-0837
Title
Environmental Management Department recommending the Board:
1) Award Request for Proposal 19-988-068 for the provision of on-call landfill maintenance services at the Union Mine Disposal Site to the successful proposer, Doug Veerkamp General Engineering, Inc.;
2) Authorize the Environmental Management Department to negotiate a 3-year Agreement for Services with Doug Veerkamp General Engineering, Inc. and an additional Agreement for Services with Joe Vicini, Inc., in an amount not to exceed $300,000 for each, for a total amount of $600,000;
3) Authorize the Purchasing Agent to execute said Agreements, contingent upon County Counsel and Risk Management review, including minor revisions as required; and
4) Make findings that it is more feasible and economical to contract for on-call landfill maintenance services at the Union Mine Landfill Disposal Site.

FUNDING: Non-General Fund / County Service Area No. 10 - Solid Waste funds.
Body
DISCUSSION / BACKGROUND
Pursuant to Public Contract Code, section 20121.1, services necessary to maintain day-to-day landfill operations, including grading, drainage, pipe laying, fencing, landscaping, instrument installation, and similar construction and repair work, are exempt from competitive bidding.

The Environmental Management Department (Environmental Management) has contracted for these services with Doug Veerkamp General Engineering, Inc. and Joe Vicini, Inc. Although competitive bidding is not required to procure these services, in April 2019, at the request of the Environmental Management, the Chief Administrative Office, Procurement and Contracts Division (Procurement and Contracts) issued a Request for Proposals (RFP) to invite qualified firms to submit proposals for the provision of on-call landfill maintenance services at the Union Mine Disposal Site. Services include, but are not limited to, mixing and burying sludge, placement of temporary and permanent soil/synthetic/clay cover material, erosion control, pa...

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