Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Approve the attached revised Facilities Workplan; and
2) Approve the attached budget transfer decreasing General Fund Contingency, Accumulative Capital Outlay (ACO) Contingency, HLP Trust Contingency, and Pioneer Park Contingency and increasing appropriations in the ACO fund to account for carryforward funding from FY 2018-19 for a variety of Capital Projects. (4/5 vote required)
FUNDING: General Fund, ACO Fund, HLP Fees, Pioneer Park Fees.
Body
DISCUSSION / BACKGROUND
During the development of the Recommended Budget which was due in February 2019, the Facilities division estimated the required budget funding for FY 2019-20. Several projects that had funding set aside in FY 2018-19, did not get started or completed by the end of FY 2018-19 and the division needs to carry this funding into FY 2019-20 to continue the work on these projects. There are several factors that affect the timing of Capital Projects including delays related to weather. The large amount of rain in early 2019 delayed many projects, especially in the areas of roofing and parking lots. Carry forward funding in the amount of $3,800,000 was included in the FY 2019-20 general fund fund balance and set aside in the General Fund contingency for these projects.
In addition to the $3,800,000 carry forward, the Chief Administrative Office has also asked to include two new projects; $221,000 for improvements to the Treasurer-Tax Collector's office and $268,600 for the remainder of the Megabyte project.
Overall, the ACO workplan is increasing $4,790,993 from the Recommended Budget. This increase is comprised of the following:
- $3,800,000 for carryforward projects in the Deferred Maintenance Program and Parks projects
- $489,600 for the two new projects identified above
- $108,411 for carryforward funding for Parks projects from various Parks funding sources using fund balance from the prior year
- $392,982 for carryforward ACO funding for special projects, countywide security and ADA work using ACO fund fund balance
ALTERNATIVES
The Board could choose to not approve the budget transfer and critical fire, life and safety capital projects would not get done.
PRIOR BOARD ACTION
November 19, 2019 - Legistar 19-1601
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
Appropriations within the ACO fund will increase by $4,790,993 offset by decreased contingencies in the General Fund ($4,289,600), ACO fund ($392,982), Henningsen Lotus Park special revenue fund ($96,500), and the Pioneer Park Trust Fund ($11,911).
CLERK OF THE BOARD FOLLOW UP ACTIONS
Forward the fully executed budget transfer to the Chief Administrative Office for processing.
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Laura Schwartz, Deputy Chief Administrative Officer