Title
Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of the work to be performed is not sufficient to warrant the addition of permanent staff; and
2) Authorize the Purchasing Agent to sign Amendment III to Agreement for Services 383-S1610/728 with Christenson Consulting to extend the term an additional year (for an amended expiration of May 30, 2021) for continued project management services related to the County’s Solar Project with no change to compensation or scope.
FUNDING: Accumulative Capital Outlay Fund.
Body
DISCUSSION / BACKGROUND
In May 2013 the Division sought out a consulting firm to assist with construction and real estate development tasks for the Public Safety Facility on an as-requested basis. The firm of Christenson Consulting was chosen based on experience and value.
The Agreement was renewed in May of 2016 for continued support services and amended by the Board on February 14, 2017 to increase compensation by $244,800 (for a revised not-to-exceed of $308,800), extend the term another year to May 30, 2019, and increase the hourly rate from $140 per hour to $150 per hour.
Amendment II to this Agreement was approved on December 18, 2018 to increase compensation by $158,137 (for an amended not-to-exceed of $466,937), extend the term an additional year (for an amended expiration of May 30, 2020) and increase the hourly rate from $150 to $160 per hour for continued services related to the County’s Public Safety Facility Project and Solar Project.
On March 19, 2019 the Board authorized the Chair to sign the Solar Power Purchase Renewable Energy Self-Generation Bill Credit Transfer (RES-BCT) Agreement and Solar Power Purchase Net Energy Metering (NEM) Agreement and the project’s field work began in earnest shortly thereafter. With the Public Safety Facility being substantially complete early fall 2019 the services of Christenson Consulting have been primarily focused on the County’s Solar Project.
Current events related to COVID-19 have presented unexpected project delays and a term extension is needed to the agreement with Christenson Consulting to allow for a continuation of services through project completion. Services for the County have included project management, strategic planning, site analysis, cost reporting, conceptual estimating, project review, lease proposal review, request for qualification (RFQ) and request for proposal (RFP) reviews, coordination and assembly of performance specifications and other ancillary tasks. The Amendment would extend the term for another year, expiring on May 30, 2021, and there are no further changes to scope or compensation.
The Division further recommends the Board make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of the work to be performed is not sufficient to warrant the addition of permanent staff. The services necessary will be sporadic and short term in nature.
ALTERNATIVES
The Board could decline to extend the agreement and the project would be left without a project management services.
PRIOR BOARD ACTION
March 19, 2019; Item No. 31; File 19-0404: Authorize the Chair to sign the Solar Power Purchase RES-BCT Agreement, the Solar Power Purchase NEM Agreement, the Cost Reimbursement Agreement and related Resolution concerning the County’s Solar Project.
December 18, 2018; Item No. 7; File 18-1747: Approval of Amendment II to Agreement for Services 383-S1610/728 with Christenson Consulting.
February 14, 2017; Item No. 24; File 14-0133: Approval of Amendment I to Agreement for Services 383-S1610/728 with Christenson Consulting.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
This has been budgeted for in the current Fiscal Year and will be budgeted for in Fiscal Year 2020-21in the Accumulative Capital Outlay Fund. There is no impact to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Russ Fackrell
Facilities Division Manager